The following are some important considerations for an entertainment booking agreement:
" Date, time, compensation, and signature by both parties.
" Definition of performance. Both parties should know what is expected for a performance. Provide a clear yet concise description of the nature of the performance, including minimum length, set breaks, and anything else unique to the performance.
" Location, date and time.
" Compensation. It should be clear whether a fixed amount (guarantee), a percent of door or revenue, or both. Include when payment will be made, to whom, how, and any deposits. Be very clear here as to payment method and who specifically receives it. For example, if the deposit goes to the agent, and the remainder to the performer, this should be in the contract. If payment is based on percent of door, both parties should have the right to a presence in the box office and access to box office records or gross receipts.
" Recording, reproduction, transmission, photography. This is usually the artist's right to grant specific permission. However, it is common for the venue owner to have the right to use the performer's name and likeness in advertisements and promotion, so it is good to make sure that the venue owner has the appropriate promotional materials.
" Right to sell merchandise on premises. For smaller venues and engagements, this is usually the performer's right because it may a large part of the performer's compensation.
" Meals, transportation, lodging.
" Sound and production. It should be clarified who provides sound and how.
" Permits, licenses, and taxes. It is customary for these to be covered by the venue owner.
" Acts of God (Force Majeure). These events, such as weather or illness are intended to protect both parties.
" Cancellation. There are a number of ways this is handled. Usually if there is enough notice, neither party is penalized.
" Royalties and licensing. Performers need to either have permission or the necessary licenses when performing copyrighted material.
" Specific requirements/restrictions for performer. Eating, attire, language are examples.
" Agent terms. The agent may have a separate contract with the performer. The contract may between the performer and the venue owner, in which case, the agent's compensation should be clarified in the contract, along with any obligations of the agent.
" Insurance & Security. Personal liability insurance and property insurance are usually the responsibility of the venue owner. Although not often in the contract, the performer should insure his/her own equipment.
Rhode Island Entertainment Booking Agreement refers to a legal contract that outlines the terms and conditions agreed upon by an entertainer or performance artist (referred to as the "Artist") and the individual or organization (referred to as the "Client") booking their services in the state of Rhode Island. This agreement defines the expectations, obligations, and rights of both parties involved in the entertainment booking process. In Rhode Island, the Entertainment Booking Agreement usually covers various aspects related to the event performance, such as the type of entertainment provided, date and duration of the event, compensation and payment terms, cancellation policies, equipment and technical requirements, liability and insurance coverage, intellectual property rights, and any other pertinent details necessary for a successful entertainment experience. There can be different types of Rhode Island Entertainment Booking Agreements depending on the specific entertainment service being booked. Some common types include: 1. Live Music Booking Agreement: This type of agreement is typically used when booking live bands, solo musicians, or orchestras for events such as weddings, concerts, parties, or corporate gatherings. It specifies the number of musicians, type of music, set list, and other relevant details. 2. Comedy Show Booking Agreement: Designed for booking stand-up comedians or comedy troupes for comedy shows, this agreement outlines the comedian's performance requirements, material restrictions, sound and lighting needs, and any specific requests or considerations. 3. DJ Services Booking Agreement: If a client wishes to hire a disc jockey (DJ) for an event, this agreement will cover the DJ's performance hours, equipment requirements, playlists, music genre preferences, and any additional services like lighting or MC'ING. 4. Magician or Illusionist Booking Agreement: When hiring a magician or illusionist for a performance, this agreement will outline the show's duration, audience participation considerations, prop and stage setup requirements, and any specific technical needs, like sound or lighting. 5. Theater Production Booking Agreement: For booking theater productions, including plays, musicals, or other live performances, this agreement encompasses the rights and responsibilities of the theater company or group and the client hosting the production, including performance schedule, royalties, marketing responsibilities, rehearsal space, and technical requirements. It is essential to carefully review and customize any Rhode Island Entertainment Booking Agreement to suit the specific entertainment services, requirements, and preferences of both the Artist and the Client. Consulting with an attorney experienced in entertainment law is highly recommended ensuring all legal aspects are properly addressed and protect the interests of both parties involved in the entertainment booking process.
