Sample Letter for Cancellation and Rescheduling of Appointment in Rhode Island [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Address] [City, State, ZIP Code] Subject: Cancellation/Rescheduling of Appointment Dear [Recipient's Name], I hope this letter finds you well. I am writing to apologize for the inconvenience caused and to inform you about the cancellation/rescheduling of our previously scheduled appointment on [original appointment date] at [original appointment time]. Unfortunately, due to unforeseen circumstances, I am unable to attend the meeting as planned. [Cancellation Type] — Informing about the Cancellation: Firstly, I regret to inform you that I have to cancel our appointment scheduled on [original appointment date]. I sincerely apologize for any inconvenience caused by this unforeseen change in plans. [Rescheduling Type] — Requesting Appointment Rescheduling: On another note, I would like to kindly request rescheduling our appointment to a future date and time that is convenient for both parties. Due to an unexpected conflict in my schedule, I am unable to make it to our meeting as planned. I would greatly appreciate your flexibility in accommodating a rescheduled appointment. I understand the value of our meeting, and I greatly apologize for any inconveniences this may have caused. Furthermore, I assure you that this cancellation/rescheduling is not taken lightly, and it is necessary due to circumstances beyond my control. Furthermore, I highly value our professional relationship, and I am committed to finding a suitable alternative to proceed with our meeting as soon as possible. [Cancellation Type] — Suggested Alternatives: If there is any urgent matter that requires immediate attention, I would be glad to discuss it over a phone call or via email. Your convenience and needs are of utmost importance to me, and I would be more than willing to accommodate any alternative arrangements you suggest. [Rescheduling Type] — Suggested Alternative: Considering the importance of our meeting, I suggest rescheduling our appointment to [proposed rescheduled appointment date] at [proposed rescheduled appointment time]. However, if this date and time do not work for you, please let me know the most suitable alternative, and I will make every effort to accommodate your availability. Please accept my sincere apologies once again for the inconvenience caused by this cancellation/rescheduling. I highly value our partnership, and I assure you that this situation will not happen frequently in the future. I greatly appreciate your understanding and cooperation. Please confirm your receipt of this letter and let me know your preference for the alternative options provided. You can reach me at [your contact number] or via email at [your email address]. Thank you for your understanding and patience. I look forward to your response to proceed with the necessary arrangements. Yours sincerely, [Your Name] [Your Position/Title] [Company/Organization Name]
Rhode Island Sample Letter for Cancellation and Rescheduling of Appointment
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