Subject: Important Notice — Failure to Pay Account and Proposed Withdrawal Dear [Client's Name], We hope this letter finds you well. Firstly, we want to express our gratitude for your continued trust and business association with [Your Company Name]. We value your dedication to our services and the mutual success we have achieved together. However, we regret to inform you that your account with us, [Account Number], is currently overdue. According to our records, the balance of $[Amount Owed] remains unpaid for a period exceeding [Number of Days Overdue] days. Prompt payment is crucial to sustaining our operations and providing the exceptional services you deserve. Unfortunately, the lack of payment is negatively impacting our cash flow and hindering our ability to meet financial obligations. In light of this situation, we kindly request your immediate attention to settle the outstanding amount. As a valued client, we understand that unforeseen circumstances may have caused this delay. If you are experiencing any difficulties or require a detailed account statement, please do not hesitate to contact our dedicated accounting department at [Phone Number] or [Email Address]. We are committed to providing all necessary assistance to help resolve any discrepancies. In order to rectify this matter promptly, we propose the following options for settling the unpaid balance: 1. Full Payment: We urge you to pay the full amount owed, $[Amount Owed], within the next [Number of Days] business days from the date of this letter. 2. Installment Plan: If the full payment is not immediately feasible, we are prepared to discuss a reasonable installment plan for you to settle the debt. Please contact our accounting department without delay to explore this possibility and determine a mutually beneficial arrangement. Failure to address this issue within the specified timeframe will leave us with no alternative but to consider further actions to collect the outstanding payment. These actions may include, but are not limited to, outsourcing your account to a debt collection agency or pursuing legal measures, both of which can result in additional costs and potential damage to your credit rating. We sincerely hope to avoid such actions and resolve this matter amicably. Our relationship with you is of utmost importance to us, and we believe that a prompt resolution will allow us to continue serving you effectively. We greatly appreciate your immediate attention to this matter. Should you have any questions or concerns, please do not hesitate to contact us as soon as possible. Thank you for your understanding and cooperation. Yours sincerely, [Your Name] [Your Position] [Your Company Name] [Contact Information]
Rhode Island Sample Letter to Client - Failure to pay account and proposed withdrawal
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At a minimum, the disengagement letter should always contain the following: A clear statement that you are disengaging and the effective date of the disengagement (e.g., We must formally end our relationship with you as your accounting firm <effective immediately, or as of [date]>.);
Here are 11 steps to take to best disengage from a client. Start With Verbal Communication. ... Explain Your Reasoning, Listen, and Be Empathetic. ... Disengage in Writing. ... Include Your Last Date of Service. ... State Your Work Status/Pending Due Dates. ... Include the Account Balance Status. ... Encourage Retaining a New CPA.
Letter of withdrawal template It's not a decision I took lightly, but ultimately decided it was the best choice for me because [reasons for withdrawing]. I sincerely apologize for any inconvenience this may cause. I know you'll find the perfect candidate for the role, and I wish you all the best in doing so.
The first paragraph of the letter should clearly indicate that the client relationship is being terminated, note the effective date of termination and provide the status of services agreed upon in previously issued engagement letters.
[Date] [Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
If a state-court complaint was just recently served but not filed, note the date by which the complaint must be filed with the court. Identify any applicable statute of limitations deadlines. State the obvious: ?After I withdraw, I will not be taking any action to address these or any other issues in your case.?
Dear [Client], We regret to inform you that we will no longer be needing your services effective by [Date]. We've decided to terminate our partnership with [Name of client/company] due to [reasons]. Our time together has been valuable, but now it's best we grow independently.
The letter should include the date of termination, the reason for termination (if applicable), any remaining obligations that either party may have, and an acknowledgement of contributions made by the employee during their time with the company.
