Dear [Recipient's Name], I am writing on behalf of [Your Organization/Client], in relation to the upcoming trial in [Case Name/Number] at [Court Name]. We hereby anticipate offering a comprehensive range of exhibits during the trial to support our case and present relevant evidence in a clear and concise manner. The exhibits we intend to present are crucial in establishing the facts, clarifying any disputes, and assisting in the overall understanding of the matter at hand. The following is a detailed description of the anticipated exhibits: 1. Documentary Evidence: — Contracts: We will submit copies of all relevant contracts, agreements, or any other legally binding documents pertinent to the case. — Correspondence: We will include all letters, emails, or written communication exchanged between the involved parties. — Invoices and Financial Statements: We will present invoices and financial statements to showcase transactions, payments, and financial obligations. — Official Records: Certified copies of official records, such as government or organizational documents, will be provided. 2. Physical Evidence: — Objects/Items: We may submit physical objects or items that are central to the case, such as damaged equipment, product samples, or photographs. — Forensic Evidence: If applicable, we will include forensic reports, scientific analyses, or expert opinions related to any material evidence. 3. Audiovisual Evidence: — Recordings: Any audio or video recordings that are relevant to the case, like surveillance footage, voice recordings, or interviews, will be presented. — Photographs: We will offer photographs depicting the scene of the incident, injuries, damages, or any other visual evidence that supplements our argument. 4. Witness Testimony: — Witness Statements: We plan to provide written statements or affidavits from witnesses who cannot appear in court, allowing their testimony to be considered. — Expert Witnesses: We may call upon expert witnesses to testify in their respective fields to provide valuable insights and opinions. Please note that the aforementioned exhibits are subject to addition, modification, or removal based on any developments or court orders leading up to the trial. We kindly request the court's permission to present the listed exhibits during the trial. If further clarification or assistance is required regarding any exhibits, please do not hesitate to contact us. Thank you for your attention to this matter. Sincerely, [Your Name] [Your Title/Organization] [Contact Information]
Rhode Island Sample Letter for Anticipated Exhibits to be Offered at Trial
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FAQ
The plaintiff's exhibits are traditionally numbered (?Exhibit 1?), while the defendant's exhibits are lettered (?Exhibit A?). Your court may want you to label your own exhibits as you introduce them or the court may prefer that the court clerk labels the exhibits instead.
Many paralegals know the correct way to assign letters for exhibits. The first 26 exhibits are easy, EX-A through EX-Z, and the next exhibit is also usually correct, EX-AA, but it's after that where things can go awry. The 28th exhibit should be EX-AB (not EX-BB) followed by EX-AC, EX-AD, EX-AE, EX-AF and so on.
Label them so they are identifiable (ex. Exhibit A, B, C, etc) Mention them in the text of the motions (ex. Attached hereto as Exhibit A is a letter Defendant received from Plaintiff and which shows?"
Include a typed notation within the body of the legal document where the exhibit should be referenced. Thereafter, assign the exhibit with an identifying number or letter. For instance, this notation can state either "See Exhibit A" or "See Exhibit 1". Label the exhibit with the assigned identifying number or letter.
(f) Format of exhibits (1) An index of exhibits must be provided. The index must briefly describe the exhibit and identify the exhibit number or letter and page number.