Subject: Termination of Physician's Care — Patient to Physician [South Carolina Sample Letter] Dear [Physician's Name], I hope this letter finds you well. After careful consideration and discussion with my family, I have made the difficult decision to terminate our physician-patient relationship with you, effective immediately [or specify a date if applicable]. I would like to provide you with a detailed explanation for this decision. Firstly, I would like to express my gratitude for the care and attention you have provided to me during our time together. Your medical expertise and professionalism have been commendable, and I appreciate your dedication to my well-being. However, due to personal circumstances and evolving healthcare needs, I feel it is necessary to seek alternative medical care. It is crucial for my future treatments to align with specific requirements or preferences that are not currently being met. While this decision was not made lightly, I firmly believe that pursuing a different healthcare provider is in my best interest. I want to assure you that this decision is not a reflection of any dissatisfaction with your medical expertise, clinical practice, or staff. I have always felt respected and valued under your care, and I appreciate the rapport we have established. As a South Carolina patient, I understand that terminating our physician-patient relationship requires proper documentation. I kindly request your assistance in providing me with the following documents: 1. Medical Records: I request a summary or copy of my medical records, including diagnoses, treatments, laboratory results, medications, allergies, and any other relevant information. Please advise on the procedure and any associated fees, if applicable. 2. Referral Recommendations: If you believe it would be beneficial for me to continue my care under another physician's guidance, I would appreciate your professional recommendations and referrals. To facilitate a smooth transition, I have already identified a new healthcare provider who aligns with my specific healthcare needs. Their contact information is as follows: [New Physician's Name] [Medical Practice Name] [Address] [City, State, ZIP] [Phone] [Email] I kindly request that you forward my medical records to the above-mentioned healthcare provider as soon as possible. Moreover, if there are any outstanding bills or insurance claims associated with my healthcare, please provide me with the necessary information or instructions to settle them promptly. I sincerely appreciate the care you have provided throughout our physician-patient relationship, and I want to thank you and your team for your devotion to my well-being. It is my hope that this transition will be smooth and respectful for both parties involved. Should you require any further information or have any questions regarding this matter, please do not hesitate to reach out to me at [phone number] or [email address]. Thank you once again for your understanding and cooperation. I wish you continued success in your medical practice. Sincerely, [Patient's Name] [Patient's Address] [City, State, ZIP] [Date]
South Carolina Sample Letter for Termination of Physician's Care - Patient to Physician
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FAQ
When a physician-patient relationship must be terminated, the physician must carefully document the circumstances in the patient's medical record. This termination note should review the patient's previous medical treatment and the current state of the patient's health.
In general, the physician-patient relationship can be terminated in two ways without creating liability for abandonment: 1) the physician ends the relationship after giving the patient notice, a reasonable opportunity to find substitute care and the information necessary to obtain the patient's medical records, or 2)
How Can I End the Patient/Physician Relationship? You can end the patient/physician relationship by explicitly telling your doctor that you no longer want to be treated by him or her.
In general, the physician-patient relationship can be terminated in two ways without creating liability for abandonment: 1) the physician ends the relationship after giving the patient notice, a reasonable opportunity to find substitute care and the information necessary to obtain the patient's medical records, or 2)
Proper termination requires the following points:Reasonable notice. The length of appropriate notice may depend on the patient's condition and available psychiatric resources in the community.Treatment recommendations and education.Resources for treatment.Records and information.Follow-up letter.
You can call your doctor, write a note, or let her know at the end of an appointment. Be honest but constructive. If your calls never make it past the receptionist, let her know that. If you need more specialized care, ask for a referral.
This letter is to advise you that I will no longer be available to provide medical services to you after (FUTURE DATE ALLOWING PATIENT REASONABLE TIME TO FIND ANOTHER PHYSICIAN). I will be available to treat you until (DATE FROM ABOVE), so that you will have access to care while you choose another physician.
The physician terminates the physician-patient relationship by notifying the patient in writing of withdrawal from care after a specific time which is stated in the letter. The patient is also given information necessary to obtain their medical records or transfer to another provider.
When a physician decides to dismiss a patient, the patient should be notified in writing. The letter should be printed on office letterhead and sent by first-class mail and by certified mail with a return receipt requested.
