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Be Honest and Courteous It's best to tell the full truth about why you decided not to renew a contract. The recipient deserves that courtesy. Often, the reason has nothing to do with the recipient. Instead, it may be the result of a policy change, budget revision, or elimination of a position or function.
Dear Sirs, RE: The marketing of address of property. Please accept this as termination of our agency agreement with yourselves. It would be appreciated if you could immediately acknowledge, in writing, receipt of this letter so we can appoint an alternative agent. Thank you in advance of your prompt response.
State what service you have and that you would like to discontinue your service, be sure to include your account number or account information. Specify the effective date that you would like to stop the service that you are receiving. If applicable, ask for a refund on the balance of your account.
We inform you that we will no longer require the services of [name of company], as of [date]. With this notification, we comply with the minimum notice period required by our agreement. Your company has provided us with good service in the past, however, we decided to terminate our business contract due to [reasons].
Here are 12 ways to nicely tell someone you no longer need their services: Mention Specific Contributions Made by The Person. Start With Thanking and Offer Reasons for Disengaging. Bring Up a Change in Circumstances. Communicate With Appreciation and Leave a Kind Impression. Transmit as Much Warning as Possible Beforehand.