HUD gathers information on employees, individuals applying for HUD programs, business partners, contractors and clients. The Privacy Act of 1974 established controls over what personal information is collected by the federal government and how it is used.
The Act grants rights to United States citizens and legal permanent residents. Under the Privacy Act you:
" Have the right to see records about yourself; and
" Can correct a record that is inaccurate, irrelevant, untimely, or incomplete.
The Act mandates that the Government:
" Informs you why information is being collected and how it is going to be used;
" Assures that information is accurate, relevant, complete and up-to-date before disclosing it to others;
" Allows you to find out about disclosures of your records to other agencies or persons; and
" Provides you with the opportunity to correct inaccuracies in your records.
The Privacy Act applies only to records about individuals maintained by agencies in the executive branch of the government. It applies to these records only if they are kept in a "system of records." A "system of records" is a group of records from which the information was retrieved by an individual's name, social security number, date of birth or some other personal identifier.
South Dakota HUD Privacy Act Handbook provides comprehensive information and guidance regarding privacy laws and regulations implemented by the U.S. Department of Housing and Urban Development (HUD). This handbook is designed to inform individuals about their rights, obligations, and the various aspects involved in protecting personal information in the context of HUD programs. The South Dakota HUD Privacy Act Handbook serves as a valuable resource for both HUD program participants and HUD employees. It outlines the purpose and scope of the Privacy Act and sheds light on its key provisions, including the collection, storage, use, and disclosure of personally identifiable information (PIN) by HUD. It also highlights the rights and remedies available to individuals whose privacy has been violated under the Privacy Act. Moreover, the South Dakota HUD Privacy Act Handbook provides clear explanations of the steps taken by HUD to ensure compliance with privacy regulations. These include the establishment of safeguards to protect PIN, protocols for sharing information with other government agencies or entities, and procedures for conducting privacy impact assessments. The handbook also emphasizes the importance of maintaining accurate and up-to-date records, obtaining consent when necessary, and minimizing data collection to only what is required. Furthermore, the South Dakota HUD Privacy Act Handbook identifies different types of information protected by the Privacy Act. This includes personal identification data such as names, addresses, social security numbers, and financial information collected from applicants or participants in HUD programs. It also covers employee records, investigatory documents, and other sensitive data compiled and maintained by HUD. It is worth noting that the South Dakota HUD Privacy Act Handbook is regularly updated to reflect any changes or amendments to privacy laws and regulations. This ensures that individuals and HUD personnel are equipped with the most current information and are aware of their rights and responsibilities in safeguarding PIN. In conclusion, the South Dakota HUD Privacy Act Handbook serves as a comprehensive guide to understanding and complying with privacy regulations enforced by HUD. This detailed resource provides clarity on the rights and protections afforded to individuals, the obligations of HUD, and the steps taken to ensure privacy in the management of HUD programs.
