Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
South Dakota Checklist for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition When drafting a lease or agreement for the use of exhibit space at a trade show or exhibition in South Dakota, it is crucial to ensure that you cover all the necessary details and legal requirements. Below is a comprehensive checklist to guide you through the process: 1. Identify the Parties: Clearly state the names and contact information of both the exhibitor (the party renting the exhibit space) and the event organizer or venue owner. 2. Exhibit Space Details: Provide a detailed description of the exhibit space, including the specific dimensions, location within the trade show or exhibition, and any additional facilities or amenities provided. 3. Lease Term: Specify the duration of the lease, including the exact dates and times when the exhibit space will be available for use. 4. Rental Fees and Payment Terms: Clearly outline the rental fees, including any applicable taxes or service charges. Specify the due dates for payments and any penalties for late payments or non-payment. 5. Exhibitor's Responsibilities: Enumerate the exhibitor's obligations, such as adhering to the event rules and regulations, maintaining the exhibit space in a clean and safe condition, and obtaining any necessary permits or licenses. 6. Use of the Space: Clarify the permitted use of the exhibit space, including any restrictions or limitations imposed by the event organizer or venue owner. Specify whether subletting or sharing the exhibit space is allowed. 7. Insurance: Determine the insurance requirements, including general liability coverage, property damage insurance, and worker's compensation coverage. Specify the minimum coverage limits and require the exhibitor to provide proof of insurance. 8. Indemnification: Include an indemnity clause that holds the event organizer or venue owner harmless from any claims, damages, or liabilities arising from the exhibitor's use of the exhibit space. 9. Exhibit Setup and Teardown: Establish the setup and teardown procedures, including allocated timeframes, restrictions on noise or disruptive activities, and requirements for proper disposal of waste or materials. 10. Damage and Security Deposit: Decide whether a damage or security deposit is necessary, and if so, specify the amount and conditions under which the deposit will be returned to the exhibitor. 11. Termination or Cancellation: Outline the circumstances under which either party may terminate or cancel the agreement, such as in case of non-compliance with the terms or force majeure situations. Define any penalties or refunds associated with termination. 12. Governing Law and Venue: Indicate the applicable laws and the designated venue for any disputes or enforcement of the agreement. In South Dakota, these disputes are typically governed by state laws and may be resolved through mediation or court proceedings. Different types of South Dakota Checklists for drafting a lease or agreement may vary based on the specific requirements of the trade show or exhibition, the venue, or any additional legal considerations. However, the checklist provided above covers the fundamental aspects that should be addressed in most lease or agreement agreements for exhibit space usage.South Dakota Checklist for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition When drafting a lease or agreement for the use of exhibit space at a trade show or exhibition in South Dakota, it is crucial to ensure that you cover all the necessary details and legal requirements. Below is a comprehensive checklist to guide you through the process: 1. Identify the Parties: Clearly state the names and contact information of both the exhibitor (the party renting the exhibit space) and the event organizer or venue owner. 2. Exhibit Space Details: Provide a detailed description of the exhibit space, including the specific dimensions, location within the trade show or exhibition, and any additional facilities or amenities provided. 3. Lease Term: Specify the duration of the lease, including the exact dates and times when the exhibit space will be available for use. 4. Rental Fees and Payment Terms: Clearly outline the rental fees, including any applicable taxes or service charges. Specify the due dates for payments and any penalties for late payments or non-payment. 5. Exhibitor's Responsibilities: Enumerate the exhibitor's obligations, such as adhering to the event rules and regulations, maintaining the exhibit space in a clean and safe condition, and obtaining any necessary permits or licenses. 6. Use of the Space: Clarify the permitted use of the exhibit space, including any restrictions or limitations imposed by the event organizer or venue owner. Specify whether subletting or sharing the exhibit space is allowed. 7. Insurance: Determine the insurance requirements, including general liability coverage, property damage insurance, and worker's compensation coverage. Specify the minimum coverage limits and require the exhibitor to provide proof of insurance. 8. Indemnification: Include an indemnity clause that holds the event organizer or venue owner harmless from any claims, damages, or liabilities arising from the exhibitor's use of the exhibit space. 9. Exhibit Setup and Teardown: Establish the setup and teardown procedures, including allocated timeframes, restrictions on noise or disruptive activities, and requirements for proper disposal of waste or materials. 10. Damage and Security Deposit: Decide whether a damage or security deposit is necessary, and if so, specify the amount and conditions under which the deposit will be returned to the exhibitor. 11. Termination or Cancellation: Outline the circumstances under which either party may terminate or cancel the agreement, such as in case of non-compliance with the terms or force majeure situations. Define any penalties or refunds associated with termination. 12. Governing Law and Venue: Indicate the applicable laws and the designated venue for any disputes or enforcement of the agreement. In South Dakota, these disputes are typically governed by state laws and may be resolved through mediation or court proceedings. Different types of South Dakota Checklists for drafting a lease or agreement may vary based on the specific requirements of the trade show or exhibition, the venue, or any additional legal considerations. However, the checklist provided above covers the fundamental aspects that should be addressed in most lease or agreement agreements for exhibit space usage.
