[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Address] [City, State, ZIP] Subject: Cancellation of Unfilled Order — [Order Number] Dear [Recipient's Name], I am writing to request the cancellation of an unfilled order, reference to Order Number [Order Number], placed with your company on [Order Date]. Due to unforeseen circumstances, I am unable to proceed with my initial intention for the purchase. As per your company's cancellation policy, which I carefully reviewed, I am aware that cancellations should be initiated in writing, providing substantial reason(s) for the cancellation. Regrettably, I must cancel my order due to [reason for cancellation]. I sincerely apologize for any inconvenience this may cause for your company and understand that this may disrupt your inventory management process. However, given the situation, I kindly request your cooperation in processing the cancellation and issuing a refund if applicable. Please find the details of the order below: — Order Number: [Order Number— - Date of Order Placed: [Order Date] — Item(s) Ordered: [List items ordered— - Quantity: [Quantity for each item] I would like to point out that it is my utmost appreciation for the quality and efficiency of your services. While I regret this cancellation, I look forward to the possibility of conducting future business with your company. Rest assured, my decision is solely circumstantial and does not reflect on your company's professionalism or product quality. In accordance with your company's cancellation policy, I kindly request confirmation of the cancellation and any necessary steps I need to follow to complete the process. Furthermore, please provide information regarding the refund process, including the expected timeline for reimbursement. I would be grateful if you could acknowledge receipt of this cancellation request within [specific timeframe] to ensure a prompt resolution. Please reach me at [your contact information] should you require any further details or documentation. Thank you for your understanding and prompt attention to this matter. I apologize for any inconvenience caused and appreciate your cooperation. Sincerely, [Your Name]
[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company/Organization Name] [Address] [City, State, ZIP] Subject: Cancellation of Unfilled Order — [Order Number] Dear [Recipient's Name], I am writing to request the cancellation of an unfilled order, reference to Order Number [Order Number], placed with your company on [Order Date]. Due to unforeseen circumstances, I am unable to proceed with my initial intention for the purchase. As per your company's cancellation policy, which I carefully reviewed, I am aware that cancellations should be initiated in writing, providing substantial reason(s) for the cancellation. Regrettably, I must cancel my order due to [reason for cancellation]. I sincerely apologize for any inconvenience this may cause for your company and understand that this may disrupt your inventory management process. However, given the situation, I kindly request your cooperation in processing the cancellation and issuing a refund if applicable. Please find the details of the order below: — Order Number: [Order Number— - Date of Order Placed: [Order Date] — Item(s) Ordered: [List items ordered— - Quantity: [Quantity for each item] I would like to point out that it is my utmost appreciation for the quality and efficiency of your services. While I regret this cancellation, I look forward to the possibility of conducting future business with your company. Rest assured, my decision is solely circumstantial and does not reflect on your company's professionalism or product quality. In accordance with your company's cancellation policy, I kindly request confirmation of the cancellation and any necessary steps I need to follow to complete the process. Furthermore, please provide information regarding the refund process, including the expected timeline for reimbursement. I would be grateful if you could acknowledge receipt of this cancellation request within [specific timeframe] to ensure a prompt resolution. Please reach me at [your contact information] should you require any further details or documentation. Thank you for your understanding and prompt attention to this matter. I apologize for any inconvenience caused and appreciate your cooperation. Sincerely, [Your Name]
