When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Subject: Tennessee Resignation Letter from Accounting Firm to Client Regarding Outstanding Amount Owed, Work in Progress, and Return of Client's Records [Keywords: Tennessee, resignation letter, accounting firm, outstanding amount, owed, work in progress, return, client's records] Dear [Client's Name], I hope this letter finds you well. It is with a mix of regret and professional responsibility that I am announcing my resignation from [Accounting Firm's Name], effective [resignation date], as a [position] within the firm. I would like to extend my gratitude for the opportunity to work with you and your company during my time here. Firstly, I must address the matter of the outstanding amount owed to [Accounting Firm's Name] for the services rendered. As per our records, there is an outstanding balance of [specific amount]. I kindly request that you settle this amount promptly, within [specified timeframe], to ensure a smooth transition and finalize our professional relationship. Regarding the work in progress, [Accounting Firm's Name] is committed to completing the ongoing tasks and projects assigned by your company. We will make every effort to ensure a seamless handover of work to any new accounting firm you may choose. To facilitate this transition, we will be requiring your cooperation in providing us with the necessary information, documents, and access to any relevant systems. Furthermore, we understand the significance of your company's records and all the associated data. I assure you that we will take meticulous care to handover all your company's records in a comprehensive and organized manner. This includes financial statements, tax records, audit reports, general ledgers, and any other pertinent documents. We kindly request you to arrange a convenient time and date for the collection of these records, so we can guarantee a secure and complete transfer. Please remember that it is essential to replace our accounting firm promptly with another qualified professional to ensure the continuity of your financial operations. I would be happy to provide recommendations regarding potential accounting firms that may be suitable to meet your specific needs and requirements. I must emphasize that while I am resigning from my position, [Accounting Firm's Name] will continue to fulfill its professional obligations until the effective date of my resignation. Our standards of excellence and confidentiality will remain intact throughout this transition period. Should you have any questions or concerns regarding this process, feel free to reach out to me directly. I am available to address any inquiries you may have and to facilitate a smooth handover. Thank you for your understanding and cooperation in this matter. It has been a privilege to work with you and your company. I extend my best wishes for your continued success and prosperity. Sincerely, [Your Name] [Your Position] [Accounting Firm's Name] [Contact Information]
