Tennessee Sample Letter for Collection - Referral of Account to Collection Agency

• Category: Letters - Nonlegal - Referrals
• State: Multi-State
• Control #: US-0286LR
• Format: Word; Rich Text

Description

Sample Letter for Collection - Referral of Account to Collection Agency Subject: Urgent Referral of Account to Collection Agency — Tennessee [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Collection Agency Name] [Agency Address] [City, State, ZIP] Dear [Collection Agency Name], Re: Account Referral for Collection — [Debtor's Name] I am writing to formally refer the overdue account of [Debtor's Name] to your esteemed collection agency. Despite our repeated attempts to resolve this matter amicably, the debtor has shown no commitment or willingness to fulfill their outstanding payment obligations. We seek your assistance in pursuing debt recovery on our behalf. Account Details: Debtor's Name: [Full Name] Account Number: [Account Number] Outstanding Balance: [Total Amount Due] Due Date: [Original Due Date] Background Information: We are a [Your Company Name], operating in [City, State], offering [brief description of your business/service]. The referred account relates to goods/services [briefly describe the nature of the transaction or service provided to the debtor]. Previous Communication History: Despite numerous attempts to contact the debtor and negotiate a satisfactory resolution, we have not received any response or payment. Our efforts include: 1. [Provide details of previous attempts to contact the debtor, such as phone calls, emails, and letters sent on specific dates]. 2. [Highlight any promises made by the debtor, if applicable]. 3. [Describe any additional attempts to resolve the matter, such as sending notices of late payment, statements, or final payment reminders]. Collection Terms and Conditions: We kindly request that you diligently pursue the collection of this outstanding account on our behalf, adhering to the relevant laws and regulations governing debt collection practices in Tennessee. Upon successful recovery, we agree to compensate your agency with a percentage of the total amount recovered as per our agreed upon terms. Please provide documentation outlining your collection fee structure, agreements, relevant licenses or certifications, and any applicable terms and conditions. Upon review and acceptance of your proposal, we will promptly provide the necessary account information and supporting documentation to initiate the collection process. In the event that legal action becomes necessary to obtain payment, we authorize your agency to take appropriate measures after proper evaluation and consultation with our legal counsel. We request that you keep us informed about the progress of this account and provide regular updates on any significant developments or actions taken. We value transparency and effective communication throughout this process. Attached to this letter, you will find copies of relevant account statements, invoices, and any other supporting documentation that may assist your efforts in collecting the debt. We trust that your expertise and experience will aid in the successful recovery of this outstanding account. Please feel free to contact us if you require any further information or clarification. Thank you for your prompt attention to this matter. We look forward to your positive response and a successful resolution. Yours sincerely, [Your Name] [Your Title/Position] [Your Company Name]

Subject: Urgent Referral of Account to Collection Agency — Tennessee [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Collection Agency Name] [Agency Address] [City, State, ZIP] Dear [Collection Agency Name], Re: Account Referral for Collection — [Debtor's Name] I am writing to formally refer the overdue account of [Debtor's Name] to your esteemed collection agency. Despite our repeated attempts to resolve this matter amicably, the debtor has shown no commitment or willingness to fulfill their outstanding payment obligations. We seek your assistance in pursuing debt recovery on our behalf. Account Details: Debtor's Name: [Full Name] Account Number: [Account Number] Outstanding Balance: [Total Amount Due] Due Date: [Original Due Date] Background Information: We are a [Your Company Name], operating in [City, State], offering [brief description of your business/service]. The referred account relates to goods/services [briefly describe the nature of the transaction or service provided to the debtor]. Previous Communication History: Despite numerous attempts to contact the debtor and negotiate a satisfactory resolution, we have not received any response or payment. Our efforts include: 1. [Provide details of previous attempts to contact the debtor, such as phone calls, emails, and letters sent on specific dates]. 2. [Highlight any promises made by the debtor, if applicable]. 3. [Describe any additional attempts to resolve the matter, such as sending notices of late payment, statements, or final payment reminders]. Collection Terms and Conditions: We kindly request that you diligently pursue the collection of this outstanding account on our behalf, adhering to the relevant laws and regulations governing debt collection practices in Tennessee. Upon successful recovery, we agree to compensate your agency with a percentage of the total amount recovered as per our agreed upon terms. Please provide documentation outlining your collection fee structure, agreements, relevant licenses or certifications, and any applicable terms and conditions. Upon review and acceptance of your proposal, we will promptly provide the necessary account information and supporting documentation to initiate the collection process. In the event that legal action becomes necessary to obtain payment, we authorize your agency to take appropriate measures after proper evaluation and consultation with our legal counsel. We request that you keep us informed about the progress of this account and provide regular updates on any significant developments or actions taken. We value transparency and effective communication throughout this process. Attached to this letter, you will find copies of relevant account statements, invoices, and any other supporting documentation that may assist your efforts in collecting the debt. We trust that your expertise and experience will aid in the successful recovery of this outstanding account. Please feel free to contact us if you require any further information or clarification. Thank you for your prompt attention to this matter. We look forward to your positive response and a successful resolution. Yours sincerely, [Your Name] [Your Title/Position] [Your Company Name]