Tennessee Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Subject: Prearrival Confirmation for Corporate Guest — [Hotel Name] Dear [Hotel Name] Team, We are thrilled to inform you that a valued corporate guest from Tennessee will be visiting your prestigious hotel soon. In light of their stay, we kindly request your cooperation to ensure their experience is nothing short of extraordinary. This prearrival confirmation letter aims to provide essential details and cater to their specific requirements. Guest Information: Name: [Guest Name] Arrival Date: [Arrival Date] Departure Date: [Departure Date] Room Type: [Room Type] Company Name: [Company Name] Company Contact: [Company Contact Name] Reservation Confirmation Number: [Reservation Number] Special Instructions: — Please ensure a quiet and well-ventilated room located away from any noise disturbances. — A comfortable and ergonomic workstation within the room would be greatly appreciated. — Complimentary high-speed internet access should be provided for seamless connectivity. — Arrange for an early check-in and late check-out, if possible, to accommodate their travel schedule. — To cater to dietary preferences, please offer vegetarian options in their in-room dining menu. Additional Requests: 1. Transportation: Kindly arrange for a pick-up from the [Airport Name] upon their arrival on [Arrival Date] at [Arrival Time]. The guest will be carrying a sign with their name and company logo for easy identification. 2. Meeting Facilities: Our guest requires a well-equipped, professional meeting room for confidential business discussions. Please ensure the room is available on [Arrival Date] from [Meeting Start Time] to [Meeting End Time]. It should include audio-visual equipment, stationery, and high-speed internet connectivity. 3. Corporate Rates: We kindly request confirmation of the negotiated corporate rates for this guest's stay, which were agreed upon during the booking process. Kindly adjust the invoice accordingly. 4. Concierge Assistance: Please provide our guest with comprehensive information regarding local attractions, nearby restaurants, shopping centers, and any events or shows taking place during their stay. Assistance with restaurant reservations would be greatly appreciated. Should you require any further details or have any questions, please do not hesitate to contact me at [Contact Number or Email Address]. We sincerely appreciate your attention to these requests and trust that our esteemed guest will have a remarkable experience during their stay with you. Thank you for your kind cooperation. Warm regards, [Your Name] [Your Company/Organization Name] [Your Contact Information]

Subject: Prearrival Confirmation for Corporate Guest — [Hotel Name] Dear [Hotel Name] Team, We are thrilled to inform you that a valued corporate guest from Tennessee will be visiting your prestigious hotel soon. In light of their stay, we kindly request your cooperation to ensure their experience is nothing short of extraordinary. This prearrival confirmation letter aims to provide essential details and cater to their specific requirements. Guest Information: Name: [Guest Name] Arrival Date: [Arrival Date] Departure Date: [Departure Date] Room Type: [Room Type] Company Name: [Company Name] Company Contact: [Company Contact Name] Reservation Confirmation Number: [Reservation Number] Special Instructions: — Please ensure a quiet and well-ventilated room located away from any noise disturbances. — A comfortable and ergonomic workstation within the room would be greatly appreciated. — Complimentary high-speed internet access should be provided for seamless connectivity. — Arrange for an early check-in and late check-out, if possible, to accommodate their travel schedule. — To cater to dietary preferences, please offer vegetarian options in their in-room dining menu. Additional Requests: 1. Transportation: Kindly arrange for a pick-up from the [Airport Name] upon their arrival on [Arrival Date] at [Arrival Time]. The guest will be carrying a sign with their name and company logo for easy identification. 2. Meeting Facilities: Our guest requires a well-equipped, professional meeting room for confidential business discussions. Please ensure the room is available on [Arrival Date] from [Meeting Start Time] to [Meeting End Time]. It should include audio-visual equipment, stationery, and high-speed internet connectivity. 3. Corporate Rates: We kindly request confirmation of the negotiated corporate rates for this guest's stay, which were agreed upon during the booking process. Kindly adjust the invoice accordingly. 4. Concierge Assistance: Please provide our guest with comprehensive information regarding local attractions, nearby restaurants, shopping centers, and any events or shows taking place during their stay. Assistance with restaurant reservations would be greatly appreciated. Should you require any further details or have any questions, please do not hesitate to contact me at [Contact Number or Email Address]. We sincerely appreciate your attention to these requests and trust that our esteemed guest will have a remarkable experience during their stay with you. Thank you for your kind cooperation. Warm regards, [Your Name] [Your Company/Organization Name] [Your Contact Information]