Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Title: Tennessee Checklist for Drafting a Lease or Agreement for the Use of Exhibit Space at a Trade Show or Exhibition Keywords: Tennessee, checklist, drafting, lease agreement, exhibit space, trade show, exhibition Introduction: When arranging to participate in a trade show or exhibition in Tennessee, it is essential to have a comprehensive lease or agreement in place for the effective and efficient use of exhibit space. This checklist aims to guide event organizers, exhibitors, and legal professionals in creating a tailored agreement that safeguards the interests of all parties involved. Below, find the key elements to consider when drafting a Tennessee lease or agreement for the use of exhibit space. 1. Identify the Parties: Clearly state the legal names and addresses of both the event organizer (lessor) and the exhibitor (lessee). 2. Event Details: Provide a detailed description of the event, including the trade show or exhibition name, specific venue, exhibition dates, and operating hours. 3. Lease Term and Renewal: Specify the lease commencement and termination dates, along with the option for any renewal or extension. 4. Exhibit Space Details: Define the precise location, size, and dimensions of the assigned exhibit space to ensure clarity and avoid potential conflicts. 5. Lease Payment Terms: Outline the financial aspect of the agreement, including the total lease cost, payment schedule, accepted payment methods, and any required security deposits or liability insurance. 6. Additional Charges and Fees: Clearly state any additional charges or fees associated with utilities, infrastructure, equipment rental, cleaning services, or any other relevant expenses. 7. Indemnification and Liability: Establish the responsibilities and liabilities of both parties concerning property damage, personal injury, and the insurance requirements necessary to protect all involved parties. 8. Force Mature Clause: Include a provision that addresses unforeseen events, such as acts of God, natural disasters, or government restrictions, outlining the rights of each party in case of such incidents. 9. Intellectual Property: Define the treatment and protection of intellectual property rights, including trademarks, copyrights, and patents, highlighting any restrictions or authorizations for usage during the event. 10. Compliance with Legal and Regulatory Requirements: Ensure compliance with all applicable Tennessee laws, regulations, and permits regarding trade shows, exhibitions, construction, fire safety, health codes, ADA accessibility requirements, and any other pertinent statutes. 11. Booth Regulations: Enlist the specific rules and regulations governing exhibitor behavior, booth setup, dismantling procedures, noise levels, signage restrictions, and any other event-specific guidelines. 12. Dispute Resolution: Include a clause that outlines the preferred method of dispute resolution, such as mediation or arbitration, to address any conflicts that may arise during or after the event. Types of Tennessee Checklists: While the checklist provided above applies to drafting a lease or agreement for the use of exhibit space at a trade show or exhibition in Tennessee, it can be modified or expanded based on the event's scale, duration, specific industry requirements, or any additional concerns held by the parties involved. Conclusion: Drafting a well-structured lease or agreement is crucial for the smooth operation of a trade show or exhibition in Tennessee. By adhering to this checklist and tailoring it to the unique needs of the event, organizers and exhibitors can ensure clarity, mitigate potential disputes, and establish a solid foundation for a successful experience.
