Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
Title: Tennessee Checklist of Matters to be Considered in Drafting a Lease for the Use of Exhibit Space at a Trade Show Keywords: Tennessee, checklist, matters, drafting, lease, exhibit space, trade show Introduction: In Tennessee, when drafting a lease agreement for the use of exhibit space at a trade show, there are several critical matters that should be considered. This comprehensive checklist serves as a guide for ensuring that all important elements are addressed and included in the lease agreement. Types of Tennessee Checklist of Matters to be Considered in Drafting a Lease for the Use of Exhibit Space at a Trade Show: 1. Legal and Administrative Matters: — Include the legal names and contact information of both parties involved. — Clearly define the purpose and duration of the lease agreement. — Outline the terms and conditions of payment, including any security deposits or insurance requirements. — Specify the liabilities and responsibilities of both parties regarding property damage or injury. — Include provisions for dispute resolution and termination of the lease. 2. Space and Location Matters: — Describe the specific exhibit space and location being leased. — Detail the size, dimensions, and layout of the exhibit space. — Specify any restrictions or limitations on the use of the space. — Outline access and security arrangements for the exhibitor. — Address any necessary permits or licenses required for the trade show. 3. Services and Amenities Matters: — Include details about utility services provided by the trade show organizers, such as electricity, water, and Wi-Fi. — Outline any additional services offered, such as booth setup, cleaning, or technical support. — Specify any shared facilities or common areas that exhibitors may have access to. 4. Booth Design and Setup Matters: — Clearly define the guidelines and regulations for booth design, including height, materials, and signage restrictions. — Address any specific requirements for lighting, sound, or audiovisual equipment. — Outline the schedule for booth setup and dismantling, including any penalties for failure to comply. 5. Promotion and Advertising Matters: — Discuss the rights and obligations of the exhibitor regarding promotional activities. — Specify any limitations or guidelines for distributing promotional materials or samples. — Address any intellectual property or copyright issues related to the display or promotion of products. 6. Indemnity and Insurance Matters: — Clearly state the responsibilities and obligations of the exhibitor regarding insurance coverage. — Specify the required minimum coverage amounts and types of insurance. — Include provisions for the indemnification and hold harmless of the trade show organizers. Conclusion: By utilizing this Tennessee Checklist of Matters to be Considered in Drafting a Lease for the Use of Exhibit Space at a Trade Show, lease drafters can ensure that all crucial aspects of the lease agreement are thoroughly addressed and all parties are protected. It is essential to adapt this checklist to the specific needs and requirements of each trade show, exhibitor, and venue.
