Tennessee Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal Subject: Urgent Notice Regarding Outstanding Account and Proposed Withdrawal — Tennessee Sample Letter to Client Dear [Client's Name], I hope this message finds you well. We would like to bring to your attention an important matter regarding your account with [Your Company Name]. Despite our previous reminders, we have noticed that there is still an outstanding balance on your account, which is now [amount in dollars]. Having reviewed the payment history, we understand that there might be various reasons for this oversight. However, as a service provider, it is crucial for our operations to receive prompt payment for the services rendered. We kindly request your immediate attention in addressing this matter to ensure that we can continue to serve you effectively. To facilitate the resolution process and mitigate any inconvenience, we propose two actionable options for your consideration: 1. Full Settlement: If it is convenient for you, please remit the outstanding amount in full within [insert preferred deadline, e.g., 10 business days] using the following payment methods: [provide payment options, such as online payments, wire transfer, or mailing a check]. 2. Partial Payment/Installments: If paying the entire amount at once would cause financial strain, we are willing to explore the possibility of accepting partial payments or setting up a mutually agreed-upon installment plan. Kindly contact our billing department at [billing department's contact details] to discuss this further and find a suitable solution. We understand that unexpected circumstances can arise, so we would appreciate it if you could provide us with a brief explanation if there are any extenuating circumstances that have contributed to this delay in payment. While we cannot guarantee an extension or special considerations, understanding your situation will assist us in finding the most suitable resolution. Please be aware that continuous non-payment may compel us to escalate the situation, including involving a collections agency or pursuing legal actions as permitted under Tennessee law. Our primary intention is to resolve this matter amicably, without any unfavorable consequences. To avoid any misunderstandings, we request that you confirm your immediate attention to this matter by replying to this letter or contacting our billing department at the earliest. If there is any discrepancy or if you believe the outstanding amount is incorrect, we would be happy to review your account statements and address any discrepancies promptly. We sincerely hope that we can quickly resolve this issue and continue our mutually beneficial business relationship. Your prompt attention to this matter will greatly be appreciated. Thank you for your cooperation and understanding. Best regards, [Your Name] [Your Position/Title] [Your Company Name] [Your Contact Information]

Subject: Urgent Notice Regarding Outstanding Account and Proposed Withdrawal — Tennessee Sample Letter to Client Dear [Client's Name], I hope this message finds you well. We would like to bring to your attention an important matter regarding your account with [Your Company Name]. Despite our previous reminders, we have noticed that there is still an outstanding balance on your account, which is now [amount in dollars]. Having reviewed the payment history, we understand that there might be various reasons for this oversight. However, as a service provider, it is crucial for our operations to receive prompt payment for the services rendered. We kindly request your immediate attention in addressing this matter to ensure that we can continue to serve you effectively. To facilitate the resolution process and mitigate any inconvenience, we propose two actionable options for your consideration: 1. Full Settlement: If it is convenient for you, please remit the outstanding amount in full within [insert preferred deadline, e.g., 10 business days] using the following payment methods: [provide payment options, such as online payments, wire transfer, or mailing a check]. 2. Partial Payment/Installments: If paying the entire amount at once would cause financial strain, we are willing to explore the possibility of accepting partial payments or setting up a mutually agreed-upon installment plan. Kindly contact our billing department at [billing department's contact details] to discuss this further and find a suitable solution. We understand that unexpected circumstances can arise, so we would appreciate it if you could provide us with a brief explanation if there are any extenuating circumstances that have contributed to this delay in payment. While we cannot guarantee an extension or special considerations, understanding your situation will assist us in finding the most suitable resolution. Please be aware that continuous non-payment may compel us to escalate the situation, including involving a collections agency or pursuing legal actions as permitted under Tennessee law. Our primary intention is to resolve this matter amicably, without any unfavorable consequences. To avoid any misunderstandings, we request that you confirm your immediate attention to this matter by replying to this letter or contacting our billing department at the earliest. If there is any discrepancy or if you believe the outstanding amount is incorrect, we would be happy to review your account statements and address any discrepancies promptly. We sincerely hope that we can quickly resolve this issue and continue our mutually beneficial business relationship. Your prompt attention to this matter will greatly be appreciated. Thank you for your cooperation and understanding. Best regards, [Your Name] [Your Position/Title] [Your Company Name] [Your Contact Information]