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Tennessee Sample Letter for Request Information from a Government Agency

State:
Multi-State
Control #:
US-0599LR
Format:
Word; 
Rich Text
Instant download

Description

This form is a sample letter in Word format covering the subject matter of the title of the form.
Subject: Request for Information from a Government Agency — Tennessee [Include Specific Government Agency Name] Dear [Government Agency Name], My name is [Your Name] and I am writing to request information regarding [specific subject or topic]. As a resident of Tennessee, I believe it is important to seek information from the appropriate government agency to stay informed and engage in a well-informed manner. I am particularly interested in obtaining information related to [specific details]. Since your agency has expertise and jurisdiction in this matter, I kindly request your assistance in providing me with the following information: 1. Background Information: — Provide an overview of the legislation, policies, or regulations governing [specific subject]. — Explain the roles and responsibilities of your agency in relation to [specific subject]. 2. Statistical Data: — Share any available statistics, reports, or studies pertaining to [specific subject]. — Include relevant demographics and historical data to provide context. 3. Process and Procedure: — Describe the application process, if applicable, for any permits, licenses, or certifications related to [specific subject]. — Explain the timeline, required documentation, associated fees, and any appeal processes. 4. Available Resources: — Provide a list or links to any educational resources, pamphlets, or brochures related to [specific subject]. — Mention any relevant workshops, training sessions, or events conducted by your agency. 5. Contact Information: — Include the contact details of a designated person or department within your agency who can address any additional queries or provide further information. — If applicable, share any helpline numbers or email addresses for specific inquiries. I understand that gathering this information may take time, and I genuinely appreciate your efforts to accommodate this request to the extent possible. Should there be any associated costs, please inform me in advance. If it is not possible to provide the requested information directly, I kindly request your guidance on any alternative sources or government entities that would be more appropriate to approach. Thank you for your attention to this matter. I anticipate your prompt response within [reasonable time frame]. Your cooperation will greatly contribute to an informed citizenry and ensure transparency within our governmental processes. Yours sincerely, [Your Name] [Your Contact Information]

Subject: Request for Information from a Government Agency — Tennessee [Include Specific Government Agency Name] Dear [Government Agency Name], My name is [Your Name] and I am writing to request information regarding [specific subject or topic]. As a resident of Tennessee, I believe it is important to seek information from the appropriate government agency to stay informed and engage in a well-informed manner. I am particularly interested in obtaining information related to [specific details]. Since your agency has expertise and jurisdiction in this matter, I kindly request your assistance in providing me with the following information: 1. Background Information: — Provide an overview of the legislation, policies, or regulations governing [specific subject]. — Explain the roles and responsibilities of your agency in relation to [specific subject]. 2. Statistical Data: — Share any available statistics, reports, or studies pertaining to [specific subject]. — Include relevant demographics and historical data to provide context. 3. Process and Procedure: — Describe the application process, if applicable, for any permits, licenses, or certifications related to [specific subject]. — Explain the timeline, required documentation, associated fees, and any appeal processes. 4. Available Resources: — Provide a list or links to any educational resources, pamphlets, or brochures related to [specific subject]. — Mention any relevant workshops, training sessions, or events conducted by your agency. 5. Contact Information: — Include the contact details of a designated person or department within your agency who can address any additional queries or provide further information. — If applicable, share any helpline numbers or email addresses for specific inquiries. I understand that gathering this information may take time, and I genuinely appreciate your efforts to accommodate this request to the extent possible. Should there be any associated costs, please inform me in advance. If it is not possible to provide the requested information directly, I kindly request your guidance on any alternative sources or government entities that would be more appropriate to approach. Thank you for your attention to this matter. I anticipate your prompt response within [reasonable time frame]. Your cooperation will greatly contribute to an informed citizenry and ensure transparency within our governmental processes. Yours sincerely, [Your Name] [Your Contact Information]

How to fill out Tennessee Sample Letter For Request Information From A Government Agency?

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FAQ

Federal agencies are required to disclose any information requested under the FOIA unless it falls under one of nine exemptions which protect interests such as personal privacy, national security, and law enforcement.

The Tennessee Open Records Act is a series of laws designed to guarantee that the public has access to public records of government bodies at all levels. Records in the possession of public agencies in Tennessee are open to perusal by the public unless they are specifically exempted by statute or case law.

Are Tennessee Court Records Public? Court records, as well as any document or material produced by government agencies and departments in the course of their official duties, are public records in Tennessee.

In your request you can ask to receive either an electronic copy or a physical copy of the records. If the records already exist in the form that you request them in, then the agency must generally provide the records in your preferred form.

To make a public records request, contact the Legal Division at (615) 741-2941 or by email at TDOT.RecordsRequest@tn.gov.

Information/data that is NOT covered by the Freedom of Information Act (FOIA) includes:Non-agency records and personal records.Public requests for access to physical artifacts or scientific samples (e.g. core samples, sediment, rocks, fossils, specimen samples, blood samples).More items...

Be clear and specific. Your FOIA request must reasonably describe the records you are asking for, which means that the text of your request must allow an agency employee to find the record(s) with a reasonable amount of effort.

FOIA Tip No. 9: Writing a Good FOIA Request Part IIBe clear and specific.Make sure your request is reasonable in scope.Provide a date range for records or a date of the event you are researching.Provide accurate titles and full names, and include any news stories discussing the subject of your request.More items...?

Make the request in writing by submitting the Public Records Request Form (SF-1565) to the Department by:Mailing to or providing in person at: 312 Rosa L.Mailing to or providing in person at: 1150 Foster Avenue, Nashville, TN 37243;Emailing to: Safety.OpenRecords@tn.gov; or.Fax to 615-253-2091.

Any document, paper, record or book of a government body, or any pleading or other paper filed in a court, is considered a public record. Tennessee has numerous very specific exemptions from its open records, set forth in Tenn. Code Ann. § 10-7-504.

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Tennessee Sample Letter for Request Information from a Government Agency