Tennessee Petty Cash Form is a standardized document used by organizations or businesses in Tennessee to track the disbursement and reimbursement of small, miscellaneous expenses. This form is specifically designed to effectively manage petty cash transactions and maintain accurate records. The Tennessee Petty Cash Form serves as a means to document various expenses and serves as a backup for financial records. It typically includes fields to record the date, purpose of the expense, amount disbursed, and the names of both the person requesting the petty cash and the approving authority. There are different types of Tennessee Petty Cash Forms that cater to specific needs. Some common variations include: 1. Tennessee Petty Cash Requisition Form: This form is used by employees or departments to request a specific amount of petty cash for anticipated expenses. It captures details such as the purpose, estimated amount, and the individual responsible for the funds. 2. Tennessee Petty Cash Reimbursement Form: This form is utilized to document expenses that have been already paid for using petty cash and need to be reimbursed. It includes fields to record the date of the expense, the nature of the expense, the amount spent, and any supporting documents like receipts. 3. Tennessee Petty Cash Log Sheet: This form is employed to track all petty cash transactions made over a defined period. It helps in maintaining a comprehensive record of expenses, including the date, purpose, amount disbursed, remaining cash balance, and the names of authorized individuals who handle the petty cash fund. 4. Tennessee Petty Cash Receipt Form: This form is used to acknowledge the receipt of petty cash from the person requesting it. It typically includes fields to record the date of receipt, the amount received, the signature of the recipient, and the purpose of the cash. The utilization of various Tennessee Petty Cash Forms ensures that all petty cash transactions are properly documented, authorized, and accounted for, promoting transparency and accuracy in financial management.
Tennessee Petty Cash Form
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How to fill out Tennessee Petty Cash Form?
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Petty cash is a small amount of cash that is kept on the company premises to pay for minor cash needs. Examples of these payments are office supplies, cards, flowers, and so forth. Petty cash is stored in a petty cash drawer or box near where it is most needed.
A petty cash reimbursement form may be used to replenish a petty cash fund, or reimburse a department or employee, who paid out-of-pocket for an unplanned departmental purchase. Approval from the department manager is needed prior to the purchase.
The accounts payable staff creates a check made out to the cashier in the amount needed to fund petty cash to its stated limit. The cashier deposits the check and converts the funds into cash. The accounts payable staff forwards the petty cash reconciliation form to the general ledger accountant.
(The term "petty" comes from "petite," or "small.")There are two reasons to keep petty cash: To make change for customers or patients. To reimburse employees for items they have bought for your business. To pay for small purchases which require cash, such as food for the office lunch or coffee supplies, or for parking.
Helpful ToolsNo.Date Enter the date that the petty cash receipt is prepared.Pay To Enter the name of the payee who received the petty cash disbursement.$ (Dollar Amount) Enter the total amount of the payment.Description Enter a brief, but specific explanation of what the funds were used for.More items...
The purpose of a petty cash fund is to provide business units with sufficient cash to cover minor expenditures. The intent is to simplify the reimbursement of staff members and visitors for small expenses that generally do not Exceed $25.00, such as taxi fares, postage, office supplies, etc.
Petty Cash Reimbursement Form means the official document by which expenditures are authorized. Petty cash reimbursement forms must be signed by employee's manager, and must be attached with original receipt, prior to submitting for reimbursement.
The Request for Petty Cash Form is used for emergency purchase of goods where time and convenience do not allow for the normal purchasing process.
A Petty Cash Replenishment Request, Form USNH-F46, is sent to Accounts Payable to support the PV. The USNH-F46, with attached original receipts and Petty Cash Vouchers, must be reviewed and approved by the Department Head or someone who is authorized to approve departmental expenditures.
INDIVIDUAL REIMBURSEMENTS Individual reimbursement for petty cash expenditures may be obtained by submitting a properly prepared Petty Cash Reimbursement Request form to the Cashier's Office accompanied by the original receipts.
