Texas Sample Letter for Request for Documents
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How to fill out Sample Letter For Request For Documents?
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FAQ
Dear Public Official: Pursuant to the [your state's public records law], I would like to obtain a copy of the following public records: [Be sure to describe the records sought with enough detail, or as the statute indicates, for the public agency to understand the request and be able to respond.]
Dear Sir/Madam: This is a request under the Freedom of Information Act. I request that a copy of the following document(s) be provided to me: [identify the documents as specifically as possible. i.e. all investigative records concerning ABC company, located at 555 Main Street, City, State, in the years 1997-1999.
Dear [custodian of records]: Under the Texas Public Information Act, Tex. Gov't Code §552.001 et seq., I am requesting an opportunity to inspect or obtain copies of public records that [Describe the records or information sought with enough detail for the public agency to respond.
Submit a request by mail, fax, email or in person ing to a governmental body's reasonable procedures. Include enough description and detail about the information requested to enable the governmental body to accurately identify and locate the information requested.
Make your request as specific as possible Where possible, ask for specific information or ask clear questions. Avoid vague or general statements. Try to include details such as dates and names, if you can. You may want to include the reason why you are asking for the information.
What to include in your document request email or letter Introduce yourself. State who you are using full name, position and company name. ... Purpose for written request. Then, explain why you are writing. ... Call to action. ... Benefit to the client. ... Closing. ... Contact Information.
If a governmental body fails to respond to your request for information or request an attorney general ruling within ten business days, you may file an informal written complaint with the Open Records Division of the Office of the Attorney General.
Written requests may also be mailed or delivered in person to our offices at 125 E. 11th St., Austin, TX 78701, or to the addresses listed on the district and division contact pages. Email requests will be accepted only through TxDOT_ORR@txdot.gov.
