Texas Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Subject: Notice of Failure to Pay Account and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you in good health. I am writing to address the situation regarding the outstanding balance on your account with [Your Company Name]. Despite multiple reminders and attempts to reach you, it has come to our attention that your account, comprising invoice number [Invoice Number], remains unpaid. Your prompt attention to this matter is necessary, as it has significantly affected our ability to continue providing you with our services. We consider our business relationship with you valuable and would like to resolve this matter amicably. However, the prolonged payment delay has had a substantial impact on our cash flow and operational efficiency. As per our standard terms and conditions, payment for invoices is due within [number of days] from the date of invoice issuance. The total amount due on your account is [Total Amount Due]. A detailed breakdown of the outstanding balance is provided below: Invoice Number Date of Issue Amount Due ------------------------------------------------------ [Invoice Number] [Date of Issue] $[Amount Due] We request that you settle this balance immediately to avoid further inconvenience to both parties involved. In light of the circumstances, we propose the following withdrawal details for your consideration: 1. Option One: Full Payment — Paying the total outstanding balance of $[Total Amount Due] by [Due Date] to reinstate your account immediately. 2. Option Two: Partial Payment — Paying a minimum payment of $[Minimum Payment] by [Due Date] to prevent further penalties or account suspension. However, please note that the full outstanding balance will remain due. To facilitate a hassle-free transaction, we accept various modes of payment, including: — Direct Bank Transfer: [Bank Account Details] — Credit Card: [Credit Card Payment Instructions] — Check: [Check Payment Instructions] Please notify us promptly of the payment option you choose to proceed with, ensuring that we receive it within the specified time frame. In case you require any assistance or have queries regarding this matter, please do not hesitate to contact our dedicated accounts department at [Your Contact Information]. We value the association we share with you and sincerely hope that this matter can be resolved swiftly. Should we not receive a response within [number of days], we may be compelled to take further necessary action, including engaging our legal team. We appreciate your attention to this matter and look forward to your prompt response. We trust that this issue can be resolved amicably and that our professional relationship will continue positively. Thank you for your cooperation. Yours sincerely, [Your Name] [Your Title] [Your Company Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Subject: Notice of Failure to Pay Account and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you in good health. I am writing to address the situation regarding the outstanding balance on your account with [Your Company Name]. Despite multiple reminders and attempts to reach you, it has come to our attention that your account, comprising invoice number [Invoice Number], remains unpaid. Your prompt attention to this matter is necessary, as it has significantly affected our ability to continue providing you with our services. We consider our business relationship with you valuable and would like to resolve this matter amicably. However, the prolonged payment delay has had a substantial impact on our cash flow and operational efficiency. As per our standard terms and conditions, payment for invoices is due within [number of days] from the date of invoice issuance. The total amount due on your account is [Total Amount Due]. A detailed breakdown of the outstanding balance is provided below: Invoice Number Date of Issue Amount Due ------------------------------------------------------ [Invoice Number] [Date of Issue] $[Amount Due] We request that you settle this balance immediately to avoid further inconvenience to both parties involved. In light of the circumstances, we propose the following withdrawal details for your consideration: 1. Option One: Full Payment — Paying the total outstanding balance of $[Total Amount Due] by [Due Date] to reinstate your account immediately. 2. Option Two: Partial Payment — Paying a minimum payment of $[Minimum Payment] by [Due Date] to prevent further penalties or account suspension. However, please note that the full outstanding balance will remain due. To facilitate a hassle-free transaction, we accept various modes of payment, including: — Direct Bank Transfer: [Bank Account Details] — Credit Card: [Credit Card Payment Instructions] — Check: [Check Payment Instructions] Please notify us promptly of the payment option you choose to proceed with, ensuring that we receive it within the specified time frame. In case you require any assistance or have queries regarding this matter, please do not hesitate to contact our dedicated accounts department at [Your Contact Information]. We value the association we share with you and sincerely hope that this matter can be resolved swiftly. Should we not receive a response within [number of days], we may be compelled to take further necessary action, including engaging our legal team. We appreciate your attention to this matter and look forward to your prompt response. We trust that this issue can be resolved amicably and that our professional relationship will continue positively. Thank you for your cooperation. Yours sincerely, [Your Name] [Your Title] [Your Company Name]