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Learn everything you need to know about new hire forms in this howto guide from the hiring experts at CareerPlug. A sample checklist to track new hire paperwork.Form W4. All new hires must complete a W-4 to determine the amount of federal income tax to withhold from their wages. When you hire a new employee, your next step is to complete the required forms, including Form W-4 and Form I-9. New employee forms are various forms and other paperwork that must be filled out when an employer brings on new employees. Your new hire packet should provide new employees with all the forms they need to complete for hiring and payroll purposes. Provide a Notice of Coverage Options ("Notice") to all new hires. Payroll change notice completed. ☐ Orientation documents filed.