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The employee's name, job title, and employee number. The supervisor's name, the name of the company, and the name of the human resource manager. Details of the violation. Involved or affected parties. The behavior guidelines that the person was not able to follow.

Instead of just citing someone as being grumpy or a cynic, be specific. Take the time to constructively describe both the physical and verbal behaviors. Tie the whining to its impact on performance, work environment, and/or relationships with co-workers or clients.

Dear (Name/employee), I am writing to you because I would like to discuss your very unprofessional behavior. As a very successful business company, we cannot afford to have any bad reputation. (Describe in your own words).

Write an apology letter Be direct in admitting your mistake and the reason that led to your bad behavior. Do not justify the cause of your behavior but rather own it up by simply saying sorry. Let the person know that you regret and will act towards improving on how you behave next time when you get stressed up.

Don't do it when you're angry. Document the problem. Use company policies to back you up. Include any relevant witness statements. Set expectations for improvement. Deliver the news in person (and proof of receipt) Keep a copy for your records. Follow up.

Dear (name), We have received a number of complaints regarding your behavior with other employees. We have already warned you for this issue previously and we advised you to bring changes in your attitude. (Describe in your own words). We have a very strict policy regarding the behavior of an employee.

Be upfront about why you are writing the letter and emphasize the problem. Outline why the person is being reprimanded and give specific examples. Refer to previous incidences if this issue has been addressed previously. The letter should be expansive enough to cover any future challenges or confrontations.

Sample Letter Behavior

Description Sample Unsatisfactory Behavior

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