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I wish to let you know I understand you have a lot of work, but I want to remind you... When you get a chance, please... To ensure..., please... Just checking to see if...
Be overly polite. Don't bring up their inaction or unresponsiveness ("You haven't responded yet...") Don't assume any reasons for lack of communication ("I understand you're busy...") Use "I" and "Me" rather than "You" - frame the request as a need you have rather than a failure on their part.
Know why you're writing the notice. It's the first thing you need to do. Write the content of your notice. Keep your notice as specific as possible. Make your notice sound official and professional. Keep your notice short. Don't ever post your notice without proofreading it.
Original invoice amount. Any unpaid payments to be paid. Deadlines passed for paying the amount. Mention the time, date and place. Purpose of writing the letter. List of products/services, with the price for each. You can also include a payment voucher if needed.
Dear manager, I am writing to you because I would like to discuss the possibility of renewing my contract. My contract lasts for two years (More/less) and that is coming to an end. I would like to renew it as I love working with this company and I like the people here and very much enjoy the work that I do.
Think clearly about the message you want to convey. Explain what you're reminding the recipient of, like maybe a late shipment that's long overdue and when you should have received it. Call to Action: Also, tell the recipient what it is you would like them to do.
The names and contact information for the landlord and tenant. The address of the rental property and unit number, if applicable. A reference to (or copy of) the original lease. The renewal terms or any changes to the terms of the original lease.
State the date your contract was signed and note when it will end: Our contract for coffee delivery at X locations, which we signed on April 15, 2017, is due to expire on April 15 of this year. Ask to renew and request new terms: We are interested in renewing this contract but have a few requests.