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Thank the Person. Deliver the News Directly. Explain Your Reasoning. Suggest Other Ways of Partnership (If Appropriate) Keep the Professional Tone of Voice. Don't Explain Rejection with Price. End Your Email Appropriately. Rejection with a Willingness to Receive Other Service Offers.
Thank the candidate warmly. Cold: Thank you for applying to the POSITION at COMPANY. Leave the door open. Cold: We'll keep your application on file should another position become available. Try to provide a satisfying explanation. Identify a strength. Conclusion.
Be honest. They don't say that honesty is the best policy for nothing. Prepare yourself. Do it face to face. Stick with "I" statements. Know that what you're feeling is normal. Avoid putting it off. Don't give false hope.
Let the candidate know ASAP. Many hiring managers wait until the end of the hiring process before they notify unsuccessful candidates. Pick up the phone. Keep it brief. Personalize, personalize, personalize. Be honest. Ask for feedback.
Get straight to the point. Give them feedback. Let the candidate know that there may still be a chance. Wish them good luck. Send it as soon as possible. Write different rejection letters for each stage in the hiring process. Keep it personal. Thank the candidate.
Be polite but straightforward. Clearly state the reason why you are declining, but don't make it personal. It is good manners to thank the person for their time. Only say you may be interested in the future if it is true.
Be Prompt. Show Appreciation. Give a Good Reason. Keep It Short and Professional. When It's Not a Good Fit. When You Need More Money. Considering the Company Culture or Reputation. Declining an Offer After Accepting It.
Use a professional tone of voice. No one particularly enjoys saying no, but when the job demands it, you have to do it. Stay clear on your decline offer letter. You have to be very clear while dealing with sales representatives. Keep your email short.
Say thanks. Deliver the news. Give the main reason. Offer hope.