Commendation and Refusal of Request for Raise
Overview of this form
The Commendation and Refusal of Request for Raise form is a professional document used by employers to formally acknowledge an employee's request for a salary increase. This form serves a dual purpose: it commends the employee for their performance while also indicating that, at this time, the request for a raise is not approved. This is important in maintaining clear communication in the workplace and differentiating it from other forms of employee feedback or employment agreements.
What’s included in this form
- Employer's contact information, including address, phone, fax, email, and website.
- Date of the letter.
- Employee's name and address for personalized communication.
- Formal acknowledgment of the employee's request and commendation for their performance.
- Statement indicating that the request for a raise is premature and suggesting a future discussion date.
- Signature of the employer or HR representative.
Common use cases
This form should be used when an employee formally requests a salary increase, but the employer believes that it is too early to grant the raise. It is particularly useful in situations where the employee has shown commendable performance, enabling the employer to maintain a positive working relationship while delaying the request for a later date.
Who needs this form
This form is intended for:
- Employers wishing to formally respond to an employee's request for a raise.
- HR representatives who need to document communication related to salary discussions.
- Managers wanting to provide constructive feedback and encouragement to their staff.
Completing this form step by step
- Enter your organization's contact information at the top of the form.
- Fill in the date you are issuing the acknowledgment.
- Add the employee's name and address to personalize the communication.
- Draft a commendation that reflects the employee's recent achievements.
- Clearly state that the request for a raise is premature and indicate when the discussion can be revisited.
- Sign the form and include your name and position to finalize the document.
Notarization guidance
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Failing to personalize the letter with the employee's name and address.
- Using vague language that does not clearly convey the decision regarding the raise.
- Not including a specific timeframe for when the raise request can be reconsidered.
- Omitting to recognize the employee's contributions effectively.
Advantages of online completion
- Convenient access to a professionally written template that saves time.
- Easy to edit and customize for specific situations or employees.
- Reliable document that meets legal standards for employment communication.
- Immediate download and usage without the need for print and paperwork.
Key takeaways
- This form allows employers to acknowledge an employee's request for a raise while providing constructive feedback.
- Clear communication regarding salary requests can foster positive relationships in the workplace.
- Using this form can help prevent misunderstandings about salary negotiations and timelines.
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FAQ
Unfortunately, I am unable to accept this position at this time. I must decline the position because: . Under other circumstances, this position would have been perfect for me. For now, I hope you find another great candidate for this position, and I hope to remain in consideration for future promotions.
Dear NAME: Based upon review of your performance over the last review period, and in consultation with the departmental advisory committee (insert the appropriate name of the review committee), I write to inform you that you will not receive a salary increase this year.
What do you include? Thank the company for the offer. Be polite, but firmly reject the offer. Give reasons why you turned the offer down. Doing this will improve the experience for future applicants. Leave the door open in case you wish to apply for another position at the company in the future.
Denial letter for a pay raise Since this year just began, so did our company's budget allocation. After considering your request, I regret to inform you that I cannot fulfill your request for a pay raise. We've already settled on a budget allocation and providing a pay raise interferes with these set plans.
"I am writing to request a raise in my current salary. I have been with the company for five years now and believe that my contributions warrant an increase in salary. The skills and experience I've gained during my time with the company are on point with a $5,000 raise. I appreciate your consideration of my request.
Explain why the promotion or raise is being denied. Suggest what the reader can do to receive the raise or promotion, or explain what other problems in the company (such as budget problems) must be overcome before the raise or promotion can be granted. End on a positive note.
Decline the promotion: State clearly that you've decided not to accept the promotion. Use language that makes it clear that you've thought long and hard about the decision. For example, ?After lengthy consideration? or ?Upon much thought.? Note your reasons: List all the reasons why you're not accepting the offer.
First and foremost, thank the company for taking interest in you and offering you the opportunity to work for them. Tell the hiring manager that you're grateful for the time spent working with you during the interview process, but that you've chosen to turn down the offer because you're uncomfortable with relocating.
