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An expense report is a form that itemizes expenses necessary to the functioning of a business. A small business may ask its employees to submit expense reports to reimburse them for business-related purchases such as gas or meals.

An itemised expense would contain multiple expenses listed as line items. The itemised expense total will be calculated automatically, based on the expense amount of each line item and the tax applied on each of them.

Choose a template or expense-tracking software. Edit the columns and categories (such as rent or mileage) as needed. Add itemized expenses with costs. Add up the total. Attach or save your corresponding receipts. Print or email the report.

Choose a Template (or Software) To make an expense report, you should use either a template or expense-tracking software. Edit the Columns. Add Itemized Expenses. Add up the Total. Attach Receipts, If Necessary. Print or Send the Report.

Information identifying the person submitting the report (department, position, contact info, SSN, etc.) A date and dollar amount for each expense, matching the date and dollar amount on the receipt provided for that expense. A brief description of each expense.

Add personal information. Enter purchase details. Sign the form. Attach receipts. Submit to the management or accounting department.

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