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Reference the products or services that were purchased. Make it very clear what you did for your client and how much it costs. Maintain a friendly but firm tone. Remind the payee of their contract or agreement with you. Offer multiple ways the payee can take action. Add a personal touch. Give them a new deadline.

Days past due. Amount due. Note previous attempts to collect. Summary of account. Instructions- what would you like them to do next? Due date for payment- it is important to use an actually date, not in the next 7 business days as this can be vauge.

Dear debt collector: I am responding to your contact about collecting a debt. You contacted me by phone/mail, on date and identified the debt as any information they gave you about the debt. You can contact me about this debt, but only in the way I say below.

The amount the debtor owes you. The initial due date of the payment. A new due date for the payment, whether ASAP or longer. Instructions on how to pay the debt.

Mention of all previous attempts to collect. Invoice number and amount. Original invoice due date. Current days past due. Instructions on what they should do next. A warning of the impending consequences.

The amount the debtor owes you. The initial due date of the payment. A new due date for the payment, whether ASAP or longer. Instructions on how to pay the debt.

The letter should address the recipient by name; date should be mentioned on the letter, as it will be a proof of communication between the parties. The letter of collection should be having a reference of the products or the services in concern. The mode and time of payment should be mentioned in the letter.

Most companies use a series of letters in three stages: gentle reminders, advanced reminders, and urgent reminders.

Sample Collection Letter

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