Sample Letter for Response to Inquiry of Former Employee - Without Reference
Description What Letter Response
How to fill out Former Employee?
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Former Employee Reference FAQ
Check the rules. Different organizations have different policies regarding writing recommendation letters for former employees. Evaluate the request. Research the position. Mention specifics. Avoid going overboard. Proofread before sending.
Follow business letter format. Use standard business letter format when writing your letter. Keep it concise. Include all requested information. Provide your contact information. Edit and proofread before you send.
Make a personal connection. When you ask someone to be a reference, make it as personal as possible. Be specific and open. Renew an old contact. Give them tools to verify your success. Show gratitude.
Be positive The highest praise you can give in a reference check is saying something like, 'I would hire this person in a heartbeat. This is a person I want on my team. ' Sometimes reference checkers ask about a candidate's weaknesses or press you to rank the candidate based on other employees.
Focus on the job description. Ask the former employee for a copy of the job description. Review it, then write about ways your former employee is a good match for the responsibilities of the position. Or, if you're writing a general recommendation, ask the employee for details about the type of position and industry.
Dear Mr./Ms. Last Name, This letter is to verify that (employee name) has been employed at (company name) since (start date). If you require any additional information regarding (employee name), please feel free to contact me at (your phone number).
Unless your business is regulated by the Financial Services Authority, generally there is no legal obligation on an employer to provide a reference for an employee or ex-employee and you are entitled to refuse to provide one.
