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Use letterhead. Verify the correct spelling of the legislator's name. Verify the correct title to use when addressing the legislator. Keep it short (one page maximum). Identify the issue. If the issue is a particular bill, verify the full name and bill number.
SAMPLE LETTER THAT YOU CAN USE TO WRITE TO YOUR LEGISLATOR Choose up to three of the strongest points that support your position and state them clearly.) (Include a personal story. Tell your representative why the issue is important to you and how it affects you, your family member and your community.)
Below are some simple tips that you can use to write more effective letters: Use Proper Salutation. The salutation should be "Dear Representative Smith" or Dear Senator Smith" or "Dear Assemblyman Smith" depending on the office held. The address should read: Honorable Jim Smith, Address, City, State, Zip.
(i.e., The Honorable , or Dear Senator ). Include your name and address on both your letter and envelope. Include your other important contact information in the letter Name, address, telephone number and e-mail address. reason for writing what you want and why.
State your subject clearly in the email subject line or first sentence of the letter. Stick to just one issue in the letter. Identify yourself as a constituent. State your views, support them with your expert knowledge and, when appropriate, cite the bill number of relevant legislation (e.g., H.R.
The sender should introduce him or herself in the first two sentences giving some personal background such as education, training or occupation. Next, the letter should get straight to the point. The next two short paragraphs should summarize the situation and state the sender's concerns.
Open with a statement that engages your audience. Present the problem. Share a story or give an example of the problem. Connect the issue to the audience's values, concerns or self-interest. Make your request (the ask).
State clearly what you would like your reader to do. Explain briefly why you think he/she should do this. If the action you are requesting would require the reader to contact you, provide your telephone number, VP number, fax number and/or e-mail address.
Write the application reference number and name/address of the scheme at the top of your letter. Make clear that you object. Refer to development plan. Make clear if there are any other material considerations that should be taken into account. Don't be emotive, focus on the issues.