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The most effective job posting notice forms contain a short background of the company. Name the position and its affiliation and location as appropriate.If the applicant pool is within the company, explain why the vacancy has occurred. Free formal job offer letter template to save time with the hiring process. Depending on the company's policy and hiring process, the candidate will also receive the offer via email or in writing. Make it clear which position you are applying for, in case the organization has advertised many job openings. Definitely not. A cover letter accompanies a resume. This professional resignation letter gives an official notice period to your current employer that you're leaving the position. You may also include a cover letter describing your motivation for applying.