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Include a Meeting Agenda. Use Company Colors and Logo. When/Why/Where the Business Meeting Will Take Place. Advise the Duration of the Business Meeting. Follow up on the Invitation Letter. Add a Personal Touch. Don't Make It Too Long. Proofread and Then Proofread Again.
List the Items to Include in Your Letter. The Format for a Letter to a Board. Start All Text on the Left-Hand Side of the Page. Use Letterhead if Possible. Use the Inside Address of the Board. Use the Correct Salutation. Get Straight to the Point. Maintain a Formal Tone.
When writing your request letter, include your reasons for wanting to join the board, your qualifications to serve, specific areas where you'd like to be involved, any references associated with the organization and any other committee or board service you've had.
Sound polite and enthusiastic when you invite the individual to serve on the committee. State a reason as to why they should serve and why they make a good candidate for doing so., Leave contact information for the person to get a hold of if they choose to deny or approve the invitation.
Begin a conversation with the first person on the list with either a phone call or an in-person meeting. Don't have this conversation via email! Ask them Would you be interested in talking about the possibility of joining the Board for my new nonprofit that is going to whatever your mission is?
The letter should be addressed to the individual receiving the invitation and should include the date, his name, title and organization. The letter should come from the top-ranking manager in the organization, who also should sign it.
Put the role of board members in writing. You wouldn't recruit a new employee without formulating a job description, and the same should be true of board members. Consider the financial commitment. Use your networks first. Be wary of board search firms. Write a recruitment plan. Aim high.
Dear First Name, I am writing to invite you to join the Board of Advisors of Company formal name here (Company). I feel that your experience in business as well as your knowledge of the your industry industry, plus your knowledge of Company would be a tremendous asset to our success.