Best practices for writing a letter for return of original documents
Whether you’re going through the visa application process or dealing with the settlement agreement, there’s always a certain degree of paperwork involved. These processes often require sending documents back and forth and must be accompanied by official letters, such as a documents request letter or return of documents letter. No matter your particular situation, there’re certain rules you should follow when drafting these papers to officially ask a recipient to return documents or acknowledge their receipt.
What is the purpose of a return of documents sample letter?
When party A receives documents from party B, party A is required to provide proof that they’ve received the documents and return them to the original owner (party B). The letter for return of original documents can be sent via email, courier, or mail, and, in many cases, it serves as legal proof of original documents receipt.
Tips on how to write a return letter for sending back original papers
Rules for writing acknowledgment of receipt of documents or request letter for documents vary from one case to another. Here are some general recommendations on how to write the return letter correctly.
- Be prompt and create and send the letter as soon as you receive the documents.
- Indicate how exactly you received the document: via hand delivery, mail, etc.
- Indicate the case in regards to which you’ve received the document.
- Clearly state what copies you’ve received.
- Make sure to provide the recipient with the needed contact details for future correspondence.
- Specify whether you add any attachments in the letter.
- Indicate your name at the end of the letter.
