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If the employee wants to vent or express unhappiness, you can simply say, "I understand you feel that way, but the decision is final." And, particularly if you didn't make the termination decision, resist any temptation to distance yourself from the situation.
Notify the employee of their termination date. State the reason(s) for termination. Explain their compensation and benefits going forward. Notify them of any company property they must return. Remind them of signed agreements. Include HR contact information.
Under the ADA, an employer can terminate an employee if they are using drugs or alcohol on the job, if substance use impacts performance or productivity or if substance use creates unsafe conditions on the job. It's a different matter if your employer discovers you're going to treatment.
Begin the cancellation letter with the date, the company's name and address, and your account number. State politely but firmly that you want the company to cancel your account, and give them the customary 30-day notice before you expect it to become effective.
Here's our termination letter template: Dear employee_name, I'm sorry to inform you that as of termination_date, you'll be no longer employed with company_name. As discussed, we think this is the best decision, because of insert reason for termination.
Employee name. Company name. Name of the manager overseeing the termination. Date of letter. Date of termination. Reason for termination. List of verbal and written warnings. List of items to be handed in before leaving (company laptop, keys, etc.)
Employee name. Company name. Name of the manager overseeing the termination. Date of letter. Date of termination. Reason for termination. List of verbal and written warnings. List of items to be handed in before leaving (company laptop, keys, etc.)
Keep it simple, straightforward and to the point. State clearly that you are canceling your contract and include a simple reason why. If you owe any money on the account, request a final bill or enclose the payment.
Dear Employee Name, We regret to inform you that as of termination date, your employment with Company name will end. Your employment has been terminated due to all reasons for termination. Despite written warnings issued on date and signed by you on date, you have failed to correct your behavior by date.