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Employers must complete an incident report (Form 301) for each injury or illness and log work-related incidents on OSHA Form 300. Form 300A is a summary of the information in the log that must be posted in the worksite from Feb. 1 to April 30 each year.
Covered establishments are only required to electronically submit information from the OSHA Form 300A (Summary of Work-Related Injuries and Illnesses). The requirement to keep and maintain OSHA Forms 300, 300A, and 301 for five years is not changed by this Final Rule.
Tips for Maintaining an OSHA 300 Log The information shall be posted within seven days after a recordable case has occurred. Employers must keep injury and illness records for each establishment.
The Log of Work-Related Injuries and Illnesses (Form 300) is used to classify work-related injuries and illnesses and to note the extent and severity of each case. When an incident occurs, use the Log to record specific details about what happened and how it happened.
In general, employers with 10 or more employees are required to post in the workplace a completed OSHA Form 300A (Summary of Work-Related Injuries and Illnesses) every year between February 1 and April 1. Employers with fewer than 10 employees and certain low-risk industries are exempt from this requirement.
The OSHA Form 300 is a form for employers to record all reportable injuries and illnesses that occur in the workplace, where and when they occur, the nature of the case, the name and job title of the employee injured or made sick, and the number of days away from work or on restricted or light duty, if any.
First, employers with ten or fewer employees at all times during the previous calendar year are exempt from routinely keeping OSHA injury and illness records. OSHA's revised recordkeeping regulation maintains this exemption.
We note that for certain injuries and illnesses addressed in 29 CFR 1904.29, the employer is required to protect personal privacy by omitting the employee's name from the OSHA 300 Log. Instead, the employer enters "privacy case," and keeps a separate, confidential list containing the identifying information.
The OSHA 300 log is part of a federal requirement concerning safety in the workplace. OSHA Form 300A is the second page of the OSHA Form 300. The first page (Form 300) contains a log for work-related injuries and illnesses designed by the Occupational Safety and Health Administration (OSHA).