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Include a working title and the words "Progress Report" at the top of the page. Use section headings in the report to simplify both the writing and reading process. Open the report with a "Scope and Purpose" section, where you give a condensed version of your future report's introduction and objective.
Include an introductory note. Write a summary. Pinpoint overall timeline completion. Touch upon budget status. Cover upcoming project items or milestones. Focus on action items. Keep a pulse on project risks, issues, and mitigation plans.
Project Name / Client Name. This step should be obvious. Project Vision. Project Health. What We Completed This TIMEFRAME. What We Plan To Complete Next TIMEFRAME. Issues/Roadblocks. Upcoming Tasks & Milestones.
The work that's been completed. The plan for what will follow. The summary of the project budget and schedule. A list of action items. Any issues and risks, and what's being done about them.
I would like to have an update on the project by date and time you want the update. I'd appreciate it if you could make this a priority.
Always let people know why you're writing. This is true for almost all emails. Give them the news, good or bad, as simply as possible. Develop trust by making yourself available to them.
Name your report. Indicate whether the project is currently on track, at risk, or off track. Give a quick summary of the status report. Pick two to three key areas or milestones to highlight in your report. Add a high-level overview of each key area.