US Legal Forms
Records Retention Policy

Records Retention Policy

Name: Records Retention Policy
Brand: US Legal Forms
Price: 59.00 USD
Rating: 4.66 (205 reviews)

Category:

Corporations - Due Diligence

State:

Multi-State

Control #:

US-DD0717

Format:

Instant download

Description

This due diligence form entails policies and procedures for the identification, retention, storage, protection and disposal of company records. This Records Retention Policy is intended to ensure that the company's records management policies adhere to customer, legal and business requirements and are conducted in a cost-efficient manner.

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FAQ

What Is a Data Retention Period? A data retention period refers to the amount of time that an organization holds onto information. Different data should have different retention periods. Best practice dictates that data should only be kept only as long as it's useful.

Retention periods vary with different types of information, based on content and a variety of other factors, including internal organizational need, regulatory requirements for inspection or audit, legal statutes of limitation, involvement in litigation, and taxation and financial reporting needs, as well as other

Set up a Universal Retention Schedule. An organization should plan a universal retention schedule for all its departments. Determine Document Retention Periods. Implement a Disposition Schedule. Review and Update Periodically. Time to Rollout.

Keep records for 3 years from the date you filed your original return or 2 years from the date you paid the tax, whichever is later, if you file a claim for credit or refund after you file your return. Keep records for 7 years if you file a claim for a loss from worthless securities or bad debt deduction.

A data retention policy is a set of guidelines that helps organisations keep track of how long information must be kept and how to dispose of the information when it's no longer needed. The policy should also outline the purpose for processing the personal data.

Data retention, also called records retention, is the continued storage of an organization's data for compliance or business reasons.Minimum records retention requirements regulations vary by state and by data type, but typically they range from three years to permanent.

Build a team. Sort data into categories. Determine which regulations, policies, and laws need to apply to each data item. Compose the policy. Set time limits. Communicate the policy. Revisit the policy.

Good examples. Length of time in a data retention policy ranges from minutes to years. As a result, it's important to use a policy engine that involves many different fields, such as user, department, folder and file type. A data retention policy should include email messages.

Perform a record inventory of all physical and electronic records. Establish a standardized record classification system. Conduct research on all federal, state, and local requirements.

Records Retention Policy

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