This form is a basic Information and Document Control Policy for use by companies wishing to establish control procedures for confidential, sensitive, or proprietary information.
Information and Document Control Policy
State:
Multi-State
Control #:
US-TS9023H
Format:
Word;
PDF;
Rich Text
Instant download
Description
How to fill out Information And Document Control Policy?
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FAQ
Add a version control table to the front of the document that says the version, the author, a brief summary of changes in that iteration of the document and the date. Versions are 0.1, 0.2 etc until such point as the document is approved. Then it becomes version 1.0.
In its simplest acceptance, document control refers to a series of practices to ensure that documents are created, reviewed, distributed, and disposed of in a systematic, verifiable manner. The term is most widely known in the context of ISO standards, and particularly within ISO 9008 and ISO 9015 standards.
Document Controllers manage and oversee documents for a particular project or for an entire organization. They ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.
Document Control Helps Reduce Errors in Documentation When teams have quick access to all the data within their company's system, they can reduce the number of errors they make within their documentation. That's because document control systems provide a streamlined pathway for document review.
Approve documents for adequacy prior to issue. Review, update as necessary, and re-approve documents. Identify the changes and current document revision status. Make relevant documents available at points of use. Ensure the documents remain legible and readily identifiable.
The document control procedure describes the structure of all document types within the QMS and so is the first building block in the design of QMS documentation. The document control procedure addresses the following: Review and approval of documents for adequacy prior to issue.
Document Control: Refers to the regulation of documents by number, name, version, effective date, review date and history of amendments.Controlled Document: A policy, procedure or form that is contained within the QMS and is approved, reviewed and distributed.
