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2, §60.5. Medicare Rights is concerned that the rules do not address the appropriate use of extra fees charged by Medicare-participating providers to consumers for services assumed not to be covered by Medicare.Providers may also charge fees for copies of medical records and other documentation.

When the patient requests his or her own medical records, California law (Health & Safety Code §123110) allows health care providers to charge a patient or their legal representative a maximum of $0.25 per page or $0.50 per page for records copied from microfilm.

Yes. California law allows physicians to charge patients 25 cents per page for copying their medical records or 50 cents per page for microfilm. Physicians can also charge reasonable costs, not exceeding actual costs, incurred by them to provide copies of x-rays or tracings.

Store them manually Work out a filing system that works for you, whether that's digital or on paper. Whatever you choose, make sure your records are secure but easily accessible for you. Perhaps store them in a filing cabinet with a lock, in a password-protected folder on your computer, or on an external hard drive.

You shouldn't generally charge patients if they ask for a copy of their records. Under data protection law, patients have a right of access to their personal data, which includes their medical records. They can ask for a copy of this data by making a subject access request.

Plan for appropriate staff communication and review. Make sure to include an identifiable physician signature, whether using paper or electronic health records. Document any abbreviations used for certain diseases or procedures.

Organizing and storing your personal medical record Use a filing cabinet, 3-ring binder, or desktop divider with individual folders. Store files on a computer, where you can scan and save documents or type up notes from an appointment.

Dear Recipient's name, I am writing you to request copies of my medical records. I was treated in your office on xx/xx/xxxx. Please include all of my charts, test results, and consultation notes including referrals regarding my medical care.

Keep copies. Whether you use high-tech record keeping or a good old-fashioned box or file folder, be sure to keep several copies of your medical records. If you can keep one in your car or purse it will ensure you always have it when you go to the doctor or if you unexpectedly end up in the hospital.

Utah Request for Medical Records/Copies

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Does Medicare pay for copies of medical records?

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How much can you charge per page for medical records?

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