Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Utah Checklist for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition 1. Introduction: Begin the lease or agreement with a clear statement of purpose and intent. Outline the key details such as the parties involved, duration of the agreement, and the specific event or exhibition it pertains to. 2. Description of the Exhibit Space: Provide a detailed description of the exhibit space, including its dimensions, location within the trade show or exhibition venue, and any specific features or amenities included (such as electrical connections, lighting, flooring, etc.). 3. Rental Fees and Payment Terms: Clearly state the rental fees for the exhibit space, including any additional charges or fees for extra services or utilities. Specify the payment schedule, due dates, and acceptable payment methods. 4. Terms of Use: Outline the terms and conditions for the use of the exhibit space, including any restrictions or limitations imposed by the venue or event organizers. Specify the permitted use of the space, including any prohibited activities or items. 5. Insurance and Liability: Clarify the insurance requirements for all parties involved, including the exhibitor's obligation to provide proof of insurance coverage. Define liability and indemnification responsibilities, ensuring that each party holds the other harmless from any claims or damages arising from the use of the exhibit space. 6. Installation and Dismantling: Specify the guidelines and timeframes for the installation and dismantling of exhibits, including any rules related to noise restrictions, accessibility, or safety. 7. Security: Detail the security measures provided by the venue or event organizers, including any additional measures the exhibitor may need to undertake. Mention any requirements for badges, passes, or access control to the exhibit space. 8. Advertising and Promotional Materials: Address any guidelines or restrictions on advertising and promotional materials within the exhibit space, ensuring compliance with event rules and regulations. 9. Alterations or Modifications: State whether any alterations or modifications to the exhibit space are allowed and if prior approval from the venue or event organizers is required. 10. Termination and Cancellation: Define the terms and conditions for termination or cancellation of the agreement, including notice periods and any fees or penalties involved. 11. Governing Law: Determine the governing law of the agreement, specifying that it will be governed by the laws of the state of Utah. Different types of Utah Checklists for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition may include variations based on specific event requirements, location considerations, or organizational policies. For instance, a separate checklist may be needed for outdoor trade shows or exhibitions, large-scale conventions, specialized industry expos, or international events. Each checklist should be tailored to the unique circumstances and specific venue regulations.Utah Checklist for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition 1. Introduction: Begin the lease or agreement with a clear statement of purpose and intent. Outline the key details such as the parties involved, duration of the agreement, and the specific event or exhibition it pertains to. 2. Description of the Exhibit Space: Provide a detailed description of the exhibit space, including its dimensions, location within the trade show or exhibition venue, and any specific features or amenities included (such as electrical connections, lighting, flooring, etc.). 3. Rental Fees and Payment Terms: Clearly state the rental fees for the exhibit space, including any additional charges or fees for extra services or utilities. Specify the payment schedule, due dates, and acceptable payment methods. 4. Terms of Use: Outline the terms and conditions for the use of the exhibit space, including any restrictions or limitations imposed by the venue or event organizers. Specify the permitted use of the space, including any prohibited activities or items. 5. Insurance and Liability: Clarify the insurance requirements for all parties involved, including the exhibitor's obligation to provide proof of insurance coverage. Define liability and indemnification responsibilities, ensuring that each party holds the other harmless from any claims or damages arising from the use of the exhibit space. 6. Installation and Dismantling: Specify the guidelines and timeframes for the installation and dismantling of exhibits, including any rules related to noise restrictions, accessibility, or safety. 7. Security: Detail the security measures provided by the venue or event organizers, including any additional measures the exhibitor may need to undertake. Mention any requirements for badges, passes, or access control to the exhibit space. 8. Advertising and Promotional Materials: Address any guidelines or restrictions on advertising and promotional materials within the exhibit space, ensuring compliance with event rules and regulations. 9. Alterations or Modifications: State whether any alterations or modifications to the exhibit space are allowed and if prior approval from the venue or event organizers is required. 10. Termination and Cancellation: Define the terms and conditions for termination or cancellation of the agreement, including notice periods and any fees or penalties involved. 11. Governing Law: Determine the governing law of the agreement, specifying that it will be governed by the laws of the state of Utah. Different types of Utah Checklists for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition may include variations based on specific event requirements, location considerations, or organizational policies. For instance, a separate checklist may be needed for outdoor trade shows or exhibitions, large-scale conventions, specialized industry expos, or international events. Each checklist should be tailored to the unique circumstances and specific venue regulations.
