Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
Utah Checklist of Matters to be Considered in Drafting a Lease for the Use of Exhibit Space at a Trade Show I. Introduction A. Purpose of the Lease B. Parties to the Lease C. Term of the Lease II. Description of Exhibit Space A. Location of the exhibit space within the trade show venue B. Size and dimensions of the exhibit space C. Restrictions on the use of the exhibit space (e.g., for promotional activities only) III. Rental Payment and Fees A. Amount of rent and method of payment B. Additional fees for utilities, Wi-Fi, cleaning, or other services C. Security deposit requirements and refund procedures IV. Rules and Regulations A. Compliance with trade show organizer's rules and regulations B. Restrictions on noise levels or signage C. Guidelines for setup, dismantling, and access times D. Compliance with fire, safety, and accessibility regulations V. Insurance and Liability A. Insurance requirements and proof of coverage B. Indemnification of the trade show organizer for any damage or injury caused by the exhibitor C. Limitation of liability clause VI. Assignment and Subleasing A. Prohibition or allowance of subleasing or assigning the exhibit space B. Requirements for obtaining trade show organizer's approval for subleasing or assignment VII. Amendments and Termination A. Conditions for amending the lease agreement B. Termination rights for both parties and procedures for termination C. Consequences of early termination, including any penalties or forfeiture of rent VIII. Force Mature A. Provision for any unforeseen circumstances or events beyond the control of either party that may affect the trade show B. Allocation of responsibilities and potential remedies in case of force majeure IX. Governing Law and Jurisdiction A. Selection of Utah law to govern the lease agreement B. Selection of the courts or arbitration to resolve any disputes X. Entire Agreement and Severability A. Declaration that the lease agreement represents the entire agreement between the parties B. Severability clause stating that if any provision is deemed invalid or unenforceable, the remaining provisions will still hold effect Different Types of Utah Checklist of Matters to be Considered in Drafting a Lease for the Use of Exhibit Space at a Trade Show: 1. General Checklist: This is a comprehensive checklist covering all the necessary matters to be considered while drafting a lease for the use of exhibit space at a trade show in Utah. 2. Customizable Checklist: This type of checklist provides a framework where specific details and clauses relevant to the trade show can be incorporated, based on the unique requirements and circumstances of each event. 3. Vendor-Specific Checklist: This checklist specifically addresses matters pertaining to vendors leasing exhibit space at a trade show in Utah, including additional requirements, restrictions, or benefits applicable to vendors. 4. Organizer's Checklist: This checklist is primarily designed for trade show organizers in Utah, outlining the necessary considerations when drafting lease agreements with exhibitors. It emphasizes rules and regulations, insurance requirements, and liability provisions.Utah Checklist of Matters to be Considered in Drafting a Lease for the Use of Exhibit Space at a Trade Show I. Introduction A. Purpose of the Lease B. Parties to the Lease C. Term of the Lease II. Description of Exhibit Space A. Location of the exhibit space within the trade show venue B. Size and dimensions of the exhibit space C. Restrictions on the use of the exhibit space (e.g., for promotional activities only) III. Rental Payment and Fees A. Amount of rent and method of payment B. Additional fees for utilities, Wi-Fi, cleaning, or other services C. Security deposit requirements and refund procedures IV. Rules and Regulations A. Compliance with trade show organizer's rules and regulations B. Restrictions on noise levels or signage C. Guidelines for setup, dismantling, and access times D. Compliance with fire, safety, and accessibility regulations V. Insurance and Liability A. Insurance requirements and proof of coverage B. Indemnification of the trade show organizer for any damage or injury caused by the exhibitor C. Limitation of liability clause VI. Assignment and Subleasing A. Prohibition or allowance of subleasing or assigning the exhibit space B. Requirements for obtaining trade show organizer's approval for subleasing or assignment VII. Amendments and Termination A. Conditions for amending the lease agreement B. Termination rights for both parties and procedures for termination C. Consequences of early termination, including any penalties or forfeiture of rent VIII. Force Mature A. Provision for any unforeseen circumstances or events beyond the control of either party that may affect the trade show B. Allocation of responsibilities and potential remedies in case of force majeure IX. Governing Law and Jurisdiction A. Selection of Utah law to govern the lease agreement B. Selection of the courts or arbitration to resolve any disputes X. Entire Agreement and Severability A. Declaration that the lease agreement represents the entire agreement between the parties B. Severability clause stating that if any provision is deemed invalid or unenforceable, the remaining provisions will still hold effect Different Types of Utah Checklist of Matters to be Considered in Drafting a Lease for the Use of Exhibit Space at a Trade Show: 1. General Checklist: This is a comprehensive checklist covering all the necessary matters to be considered while drafting a lease for the use of exhibit space at a trade show in Utah. 2. Customizable Checklist: This type of checklist provides a framework where specific details and clauses relevant to the trade show can be incorporated, based on the unique requirements and circumstances of each event. 3. Vendor-Specific Checklist: This checklist specifically addresses matters pertaining to vendors leasing exhibit space at a trade show in Utah, including additional requirements, restrictions, or benefits applicable to vendors. 4. Organizer's Checklist: This checklist is primarily designed for trade show organizers in Utah, outlining the necessary considerations when drafting lease agreements with exhibitors. It emphasizes rules and regulations, insurance requirements, and liability provisions.
