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What Are Annual Meeting Minutes? Corporate annual meeting minutes serve as a record of a business's annual meeting. Most states except for Delaware, Kansas, Nevada, North Dakota, and Oklahomarequire corporations to keep meeting minutes (this applies to the Board of Directors meetings, too).

One of the most important formalities required of corporations is to hold annual shareholder meetings and to keep detailed reports of these meetings, known as annual meeting minutes.While there's no statutory requirement for LLCs to hold meetings, it may be required by your LLC's own operating agreement.

The meeting's date, time, and location. Who wrote the minutes. The names of the members in attendance. Brief description of the meeting agenda. Details about what the members discussed. Decisions made or voting actions taken. The time that the meeting adjourned.

"Annual Minutes" are NOT required to be filed with any agency. They are to be kept by the business entity itself.

Virginia Annual File

Description Virginia Annual Statement

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