There is no particular form for this unless the college or university provides one. Generally, in the first paragraph the student should introduce himself and explain why he or she is writing the letter. Keep the first paragraph as concise and clear as possible so that the reader can immediately understand its urgency.
The next paragraph should narrate the account of what happened, and why the appeal should be granted. Include all the necessary facts in order to legitimize your case. Refer to any specific provisions of the college handbook that are applicable. Also, provide specific times and dates when particular events occurred.
Close the letter by thanking the recipient for their time and the opportunity to be heard.
Dear [University Name], I hope this email finds you well. I am writing to appeal the tuition charges for the classes I had to drop out of this semester for various reasons. As a college student, circumstances beyond my control forced me to make the difficult decision to withdraw from these courses. I kindly request your consideration in reversing the tuition charges associated with these classes. Firstly, I want to express my utmost gratitude for the education and opportunities your institution has provided me thus far. Due to unforeseen personal circumstances, I was compelled to prioritize my well-being and focus on resolving the issues that emerged in my life during this semester. Consequently, I had to drop the following classes: [list of classes]. Although I understand that dropping these classes late in the semester may have caused certain inconveniences, I genuinely believe that my circumstances warranted such actions. Enclosed, you will find the supporting documentation, such as medical reports and personal statements, which validate the nature and severity of the obstacles I encountered. Furthermore, I would like to note that my commitment to my education remains unwavering, despite the unfortunate circumstances I faced this semester. I intend to retake the dropped classes and fulfill the academic requirements at the earliest possible opportunity. Nevertheless, I humbly request your understanding and consideration in reversing the tuition charges associated with the dropped classes for this semester. I am aware of the university's policy regarding tuition refunds and understand that exceptions are typically made on grounds of medical emergencies, severe personal crises, or other significant factors beyond a student's control. I firmly believe that my situation meets the criteria mentioned above, and I kindly request a thorough review of my appeal. As I strive to maintain a good academic standing and fulfill my goals, the tuition charges for classes I was unable to complete pose an additional financial burden. Any assistance in reversing these charges would greatly alleviate the strain on my educational journey and encourage my continued enrollment at [University Name]. I genuinely appreciate your attention to this matter and hope for a favorable resolution that aligns with the circumstances presented. I am more than willing to provide any additional documentation or clarify any aspect of my appeal if required. Thank you for your time and understanding. Sincerely, [Your Name] [Student ID] [Contact Information: Phone, Email, Address]
