The following are some important considerations for an entertainment booking agreement:
" Date, time, compensation, and signature by both parties.
" Definition of performance. Both parties should know what is expected for a performance. Provide a clear yet concise description of the nature of the performance, including minimum length, set breaks, and anything else unique to the performance.
" Location, date and time.
" Compensation. It should be clear whether a fixed amount (guarantee), a percent of door or revenue, or both. Include when payment will be made, to whom, how, and any deposits. Be very clear here as to payment method and who specifically receives it. For example, if the deposit goes to the agent, and the remainder to the performer, this should be in the contract. If payment is based on percent of door, both parties should have the right to a presence in the box office and access to box office records or gross receipts.
" Recording, reproduction, transmission, photography. This is usually the artist's right to grant specific permission. However, it is common for the venue owner to have the right to use the performer's name and likeness in advertisements and promotion, so it is good to make sure that the venue owner has the appropriate promotional materials.
" Right to sell merchandise on premises. For smaller venues and engagements, this is usually the performer's right because it may a large part of the performer's compensation.
" Meals, transportation, lodging.
" Sound and production. It should be clarified who provides sound and how.
" Permits, licenses, and taxes. It is customary for these to be covered by the venue owner.
" Acts of God (Force Majeure). These events, such as weather or illness are intended to protect both parties.
" Cancellation. There are a number of ways this is handled. Usually if there is enough notice, neither party is penalized.
" Royalties and licensing. Performers need to either have permission or the necessary licenses when performing copyrighted material.
" Specific requirements/restrictions for performer. Eating, attire, language are examples.
" Agent terms. The agent may have a separate contract with the performer. The contract may between the performer and the venue owner, in which case, the agent's compensation should be clarified in the contract, along with any obligations of the agent.
" Insurance & Security. Personal liability insurance and property insurance are usually the responsibility of the venue owner. Although not often in the contract, the performer should insure his/her own equipment.
The Virginia Entertainment Booking Agreement is a comprehensive legal document used in the entertainment industry to establish a binding agreement between an entertainer and an event promoter in the state of Virginia. This agreement outlines the terms and conditions under which the entertainer will perform at a particular event or venue. Keywords: Virginia Entertainment Booking Agreement, legal document, entertainer, event promoter, terms and conditions, perform, event, venue. There are various types of Virginia Entertainment Booking Agreements, each catering to specific types of entertainers and events. Some notable types include: 1. Music Performance Booking Agreement: This agreement is designed for musicians and bands, ensuring that the terms and conditions related to their live performances at venues or events are clearly defined. It covers aspects such as payment, performance duration, sound and lighting requirements, rider specifications, cancellation policies, and other relevant details. 2. Comedy Show Booking Agreement: This type of agreement is tailored for comedians or comedy groups who are scheduled to perform at comedy clubs, theaters, or corporate events in Virginia. It includes clauses related to payment terms, performance duration, content restrictions, sound and lighting requirements, promotional materials, and cancellation policies. 3. DJ Booking Agreement: DJs who provide entertainment services at parties, weddings, or other events require a specialized booking agreement. This document outlines the terms and conditions pertaining to payment, performance duration, equipment specifications, playing timeframes, and any additional services requested. 4. Dance Performance Booking Agreement: Dancers and dance troupes often utilize this agreement to formalize their participation in events or shows. It includes clauses related to payment, performance details, rehearsal schedules, costume requirements, intellectual property rights, and cancellation policies. 5. Variety Act Booking Agreement: This type of agreement is suitable for unique acts such as magicians, jugglers, acrobats, or specialty performers. It covers details like payment, performance duration, technical specifications, special props or equipment requirements, promotional materials, and any specific contractual obligations. It is important for both the entertainer and the event promoter to carefully review and negotiate the terms and conditions outlined in the Virginia Entertainment Booking Agreement before signing, ensuring all parties are adequately protected and their obligations are clearly defined.
