Virginia Sample Letter for Continuance — Notification of Court Administrator Subject: Request for Continuance — [Case Number] [Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Administrator's Name] [Administrator's Title] [County/City Court Administrator's Office] [Street Address] [City, State, Zip Code] Dear [Administrator's Name], RE: Continuance Request — [Case Number] I hope this letter finds you in good health. I am writing to formally request a continuance for the aforementioned case. Due to unforeseen circumstances, I am unable to attend the scheduled court hearing on [date] at [time] in [courtroom/branch]. I understand the significance of the court's time and resources, and I apologize for any inconvenience caused by this request. However, I believe that a continuance is necessary to ensure a fair and just resolution of this matter. The reasons for my request are as follows: 1. [Provide a detailed explanation of the circumstances that prevent your attendance, such as personal or medical emergencies, conflicting appointments, or any other valid reasons.] 2. [If applicable, provide supporting documentation such as medical certificates, letters from employers, or any other relevant evidence that substantiates your reasons.] Based on the Code of Virginia [cite relevant sections/laws], I believe I am entitled to request a continuance in this case. I respectfully request that you review my situation and consider granting a continuance to allow me to protect my rights and present my defense adequately. I am aware that the court's schedule is subject to availability and that my request may require rescheduling and coordinating with the opposing party. If granted, I am willing to cooperate with the court and the opposing party to find a suitable rescheduled date and time. Please advise me, in writing or via email, of the court's decision regarding my request for continuance at your earliest convenience. Should you have any questions or require additional information, please contact me through the provided email or phone number. Thank you very much for your attention to this matter. I appreciate your understanding and consideration. I look forward to your timely response. Sincerely, [Your Name] [Case Number]
Virginia Sample Letter for Continuance - Notification of Court Administrator
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Prior work, school, or family obligations. financial hardship. needing more time to prepare for a traffic court trial, or. a key witness for your case is unavailable.
Applications for continuances shall be made to the court, or filed in writing with the officer in charge of the trial list, after giving notice of such application by mail, or otherwise, to all parties or their attorneys.
A request for a continuance must be made in person on your court date before the judge. If you are unable to appear on the court date, you may file a request for a continuance, in writing, no less than two business days prior to the court date.
Continuances are filed in person, by phone, or by email. The clerk's office will process a first continuance request. All second and subsequent requests will be reviewed by a Judge. For serious misdemeanor charges, including DWIs, a Judge must review all continuance requests, and some further requirements must be met.
A continuance may be granted because unexpected evidence or testimony has emerged. This includes additional witnesses not named in the original indictment, or unanticipated testimony of witnesses, such as major differences of fact from deposition and trial.
Continuances requested without agreement of all parties may be granted only by a judge for good cause shown. Contested continuance requests must be made by personal appearance in open court, after written motion, with at least five (5) days' notice to the Court and all parties and/or counsel of record.
