When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Virgin Islands Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records: [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP Code] Subject: Resignation Letter — Outstanding Amount Owed, Work in Progress, and Return of Client's Records Dear [Client's Name], I hope this letter finds you in good health and high spirits. It is with a heavy heart that I write this letter to tender my resignation as your accountant at [Accounting Firm Name]. I value the professional relationship we have built over the years and have always strived to provide you with the highest level of service. However, due to certain circumstances beyond my control, I find it necessary to terminate our professional association. First and foremost, I would like to draw your attention to the outstanding amount owed to [Accounting Firm Name]. As per our records, your account currently reflects an unpaid balance of [EX]. We kindly request prompt settlement of this amount to expedite the smooth transition of your accounting affairs. To facilitate payment, please find attached an invoice detailing the outstanding balance, along with information on the preferred modes of payment. Furthermore, I would like to address the issue of any ongoing work or projects that are currently in progress. Rest assured that any work pending completion will be finalized within the agreed-upon timeframe, unless you request an alternative arrangement. Our team at [Accounting Firm Name] is dedicated to ensuring that all loose ends are tied up comprehensively before the handover process takes place. We understand the importance of continuity in managing your financial matters seamlessly. Lastly, I would like to discuss the return of your records, documentation, and any confidential information that has been entrusted to us during our association. As your accountant, we have undertaken extensive precautions to maintain the utmost confidentiality and security of these records. As per professional ethics and industry standards, we will promptly return all your important documents and records upon your written request. Please note that in order to streamline the process, we kindly request a formal written acknowledgement of this letter, as well as any specific instructions regarding the transfer of outstanding amounts, work in progress, and the return of your records. Once we receive this written confirmation, we will proceed accordingly to ensure a smooth and efficient transition. Thank you for your understanding and cooperation. I wish you the best for your future endeavors. Yours sincerely, [Your Name] [Your Designation] [Accounting Firm Name] [Accounting Firm Address] [City, State, ZIP Code] [Email Address] [Phone Number] Alternate types of Virgin Islands Resignation Letters from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records could include: 1. Formal Virgin Islands Resignation Letter: This type of letter strictly adheres to professional language and etiquette, ensuring a business-like tone throughout. 2. Informal Virgin Islands Resignation Letter: A more relaxed approach can be taken, maintaining a friendly disposition while still conveying the necessary information. 3. Urgent Virgin Islands Resignation Letter: In cases where an immediate termination is required, this type of letter focuses on expediting the process and requesting prompt resolution of any outstanding matters.Virgin Islands Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records: [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP Code] Subject: Resignation Letter — Outstanding Amount Owed, Work in Progress, and Return of Client's Records Dear [Client's Name], I hope this letter finds you in good health and high spirits. It is with a heavy heart that I write this letter to tender my resignation as your accountant at [Accounting Firm Name]. I value the professional relationship we have built over the years and have always strived to provide you with the highest level of service. However, due to certain circumstances beyond my control, I find it necessary to terminate our professional association. First and foremost, I would like to draw your attention to the outstanding amount owed to [Accounting Firm Name]. As per our records, your account currently reflects an unpaid balance of [EX]. We kindly request prompt settlement of this amount to expedite the smooth transition of your accounting affairs. To facilitate payment, please find attached an invoice detailing the outstanding balance, along with information on the preferred modes of payment. Furthermore, I would like to address the issue of any ongoing work or projects that are currently in progress. Rest assured that any work pending completion will be finalized within the agreed-upon timeframe, unless you request an alternative arrangement. Our team at [Accounting Firm Name] is dedicated to ensuring that all loose ends are tied up comprehensively before the handover process takes place. We understand the importance of continuity in managing your financial matters seamlessly. Lastly, I would like to discuss the return of your records, documentation, and any confidential information that has been entrusted to us during our association. As your accountant, we have undertaken extensive precautions to maintain the utmost confidentiality and security of these records. As per professional ethics and industry standards, we will promptly return all your important documents and records upon your written request. Please note that in order to streamline the process, we kindly request a formal written acknowledgement of this letter, as well as any specific instructions regarding the transfer of outstanding amounts, work in progress, and the return of your records. Once we receive this written confirmation, we will proceed accordingly to ensure a smooth and efficient transition. Thank you for your understanding and cooperation. I wish you the best for your future endeavors. Yours sincerely, [Your Name] [Your Designation] [Accounting Firm Name] [Accounting Firm Address] [City, State, ZIP Code] [Email Address] [Phone Number] Alternate types of Virgin Islands Resignation Letters from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records could include: 1. Formal Virgin Islands Resignation Letter: This type of letter strictly adheres to professional language and etiquette, ensuring a business-like tone throughout. 2. Informal Virgin Islands Resignation Letter: A more relaxed approach can be taken, maintaining a friendly disposition while still conveying the necessary information. 3. Urgent Virgin Islands Resignation Letter: In cases where an immediate termination is required, this type of letter focuses on expediting the process and requesting prompt resolution of any outstanding matters.
