Subject: Wedding Planner's Inquiry: Seeking Band for a Destination Wedding in the Virgin Islands Dear [Band's Name], I hope this letter finds you well. My name is [Your Name], and I am a professional wedding planner based in the Virgin Islands. I have had the pleasure of hearing about your outstanding musical talents and am genuinely impressed by the fantastic reviews you have garnered from several happy couples. I am currently working with a lovely couple, [Couple's Names], who have chosen the breathtaking Virgin Islands as their dream wedding destination. They have expressed a strong desire for live music that will create an unforgettable atmosphere for their special day. This is where your band comes in! The wedding will take place on [Wedding Date], at the exquisite [Venue Name]. It will be an outdoor event, surrounded by lush tropical landscapes, beautiful sandy beaches, and crystal-clear turquoise waters. The entire celebration will span across various moments, including the ceremony, cocktail hour, and reception, with an overall enchanting beach theme. We have reviewed your band's impressive repertoire and believe that your musical style, ranging from lively tunes to mellow melodies, would be a perfect fit for this extraordinary occasion. The couple's vision is to create a vibrant ambiance during the cocktail hour and reception, allowing their guests to dance barefoot under the starlit Caribbean sky while enjoying the soothing sounds of live music. To ensure a seamless and unforgettable experience, here are a few details I would like to discuss with you: 1. Band Performance: We are looking for a versatile band that can accommodate various genres and styles to cater to the couple's diverse guest list, which includes both local and international attendees. Your ability to captivate crowds and create an energetic atmosphere would be highly regarded. 2. Set list and Song Requests: The couple would love to incorporate their favorite songs into the evening's performance. We kindly request that you share your song list or ask the couple to provide their preferred songs for key moments such as the first dance, father-daughter dance, and cake cutting. 3. Equipment and Logistics: For a flawless performance, we would appreciate knowing about any specific technical requirements or sound equipment you may need. Additionally, details regarding your availability, arrival, rehearsal needs, and any travel arrangements should be discussed to ensure everything runs smoothly. 4. Additional Entertainment Services: Should you offer any additional services such as a DJ for intervals between the band's sets or any other suggestions that would enhance the atmosphere, please share those details. Collaborative ideas are always welcomed to make our clients' wedding experience truly extraordinary. The reputation of your band precedes you, and we are confident that your musical talent and professionalism will exceed our clients' expectations. If you are interested, kindly provide us with more information about your availability, rates/packages, and any references or sample demonstrations of your performances. We aim to make an informed decision based on your submission. Thank you for considering this opportunity. We firmly believe that your band's incredible performance would undoubtedly contribute to making this wedding an unforgettable experience for all in attendance. We eagerly await your response and any additional information you might require. Please feel free to reach out to me at [Your Contact Information] or reply to this email. I look forward to discussing this exciting opportunity further. Warmest regards, [Your Name] Professional Wedding Planner/Consultant [Wedding Planning Company] Virgin Islands.
Virgin Islands Sample Letter from Wedding Planner or Consultant to Band
State:
Multi-State
Control #:
US-0721LR
Format:
Word
Instant download
Description
Sample Letter from Wedding Planner or Consultant to Band
Subject: Wedding Planner's Inquiry: Seeking Band for a Destination Wedding in the Virgin Islands Dear [Band's Name], I hope this letter finds you well. My name is [Your Name], and I am a professional wedding planner based in the Virgin Islands. I have had the pleasure of hearing about your outstanding musical talents and am genuinely impressed by the fantastic reviews you have garnered from several happy couples. I am currently working with a lovely couple, [Couple's Names], who have chosen the breathtaking Virgin Islands as their dream wedding destination. They have expressed a strong desire for live music that will create an unforgettable atmosphere for their special day. This is where your band comes in! The wedding will take place on [Wedding Date], at the exquisite [Venue Name]. It will be an outdoor event, surrounded by lush tropical landscapes, beautiful sandy beaches, and crystal-clear turquoise waters. The entire celebration will span across various moments, including the ceremony, cocktail hour, and reception, with an overall enchanting beach theme. We have reviewed your band's impressive repertoire and believe that your musical style, ranging from lively tunes to mellow melodies, would be a perfect fit for this extraordinary occasion. The couple's vision is to create a vibrant ambiance during the cocktail hour and reception, allowing their guests to dance barefoot under the starlit Caribbean sky while enjoying the soothing sounds of live music. To ensure a seamless and unforgettable experience, here are a few details I would like to discuss with you: 1. Band Performance: We are looking for a versatile band that can accommodate various genres and styles to cater to the couple's diverse guest list, which includes both local and international attendees. Your ability to captivate crowds and create an energetic atmosphere would be highly regarded. 2. Set list and Song Requests: The couple would love to incorporate their favorite songs into the evening's performance. We kindly request that you share your song list or ask the couple to provide their preferred songs for key moments such as the first dance, father-daughter dance, and cake cutting. 3. Equipment and Logistics: For a flawless performance, we would appreciate knowing about any specific technical requirements or sound equipment you may need. Additionally, details regarding your availability, arrival, rehearsal needs, and any travel arrangements should be discussed to ensure everything runs smoothly. 4. Additional Entertainment Services: Should you offer any additional services such as a DJ for intervals between the band's sets or any other suggestions that would enhance the atmosphere, please share those details. Collaborative ideas are always welcomed to make our clients' wedding experience truly extraordinary. The reputation of your band precedes you, and we are confident that your musical talent and professionalism will exceed our clients' expectations. If you are interested, kindly provide us with more information about your availability, rates/packages, and any references or sample demonstrations of your performances. We aim to make an informed decision based on your submission. Thank you for considering this opportunity. We firmly believe that your band's incredible performance would undoubtedly contribute to making this wedding an unforgettable experience for all in attendance. We eagerly await your response and any additional information you might require. Please feel free to reach out to me at [Your Contact Information] or reply to this email. I look forward to discussing this exciting opportunity further. Warmest regards, [Your Name] Professional Wedding Planner/Consultant [Wedding Planning Company] Virgin Islands.
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