[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Acting Local Counsel's Name] [Acting Local Counsel's Firm] [Address] [City, State, ZIP] Subject: Notice of Scheduled Hearing — [Case Name] Dear [Acting Local Counsel's Name], I hope this letter finds you well. I am writing to inform you of an upcoming hearing scheduled in [City], Vermont, regarding the case [Case Name] pending at [Court Name]. The purpose of this hearing is to address and discuss the progress of the aforementioned case, as well as to ensure that all necessary preparations have been made for the forthcoming trial. The details of the hearing are as follows: Date: [Hearing Date] Time: [Hearing Time] Location: [Courtroom Number], [Courtroom Address], [City], [State] The presiding judge for this hearing will be [Judge's Name]. It is imperative that you, as the acting local counsel, attend the hearing on behalf of [Your Firm's Name] and represent our client, [Client's Name]. The primary agenda for this hearing includes but is not limited to: 1. Reviewing any recent motions, filings, or documents submitted by the opposing party. 2. Discussing and coordinating with opposing counsel to resolve any outstanding discovery requests, if applicable. 3. Considering the possibility of settlement negotiations or alternative dispute resolution methods, if appropriate. 4. Addressing any pre-trial issues, such as witness availability, evidence submission deadlines, or expert testimony requirements. 5. Exploring opportunities for case mediation or settlement conferences, should the need arise. Please make the necessary arrangements to ensure your presence at the hearing on time. It is recommended that you arrive at least 30 minutes in advance to allow for sufficient preparation and check-in procedures. Should you require any additional information or documents associated with the case, please do not hesitate to reach out to me at your earliest convenience. It is crucial that we collaborate effectively before and during the hearing to protect our client's interests and present a united front. Thank you for your prompt attention to this matter. I trust that you will represent [Your Firm's Name] and our client diligently during the hearing. If you have any scheduling conflicts or concerns, kindly inform me immediately to make suitable arrangements. Yours sincerely, [Your Name] [Your Firm's Name] [Your Role/Position]
Vermont Sample Letter Notifying Acting Local Counsel of Scheduled Hearing
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