Vermont Sample Letter to Client regarding Refund of Balance of Retainer

• Category: Letters - Legal - Refund
• State: Multi-State
• Control #: US-0492LTR
• Format: Word; Rich Text

Description

Sample Letter to Client regarding Refund of Balance of Retainer Subject: Refund of Balance of Retainer — Vermont Legal Services Dear [Client's Name], We hope this letter finds you in good health and high spirits. We are writing to inform you about the refund of the remaining balance of your retainer that you have with our Vermont legal services firm. Firstly, let us extend our gratitude for choosing our firm to represent you in your legal matters. We have always strived to provide the highest quality of service and the best possible outcome for each of our clients. It is with great pleasure that we inform you that your case has reached its successful conclusion, leading to the resolution of the matter in your favor. Congratulations! As per our previous communications, your retainer was initially deposited to cover legal fees and any potential expenses related to the case. Now that the case has come to a close, we have thoroughly reviewed our records and determined that a portion of your retainer remains unused. We are pleased to inform you that, based on our calculations, a total of $[Amount] is available for refund to you. This constitutes the unused portion of your original retainer. We understand that receiving this refund promptly is important, and we are committed to making the process as smooth as possible. To facilitate the refund, please take note of the following options: 1. Check Payment: We can issue a refund check payable to you, to the mailing address we have on file. If you wish to receive a refund via check, kindly confirm your current mailing address, and we will dispatch it within [number] business days. 2. Bank Transfer: Alternatively, if you would prefer to receive the refund via a direct bank transfer, kindly provide us with the necessary banking information such as the bank name, branch name, account number, and routing number. Please be assured that we will strictly adhere to all confidentiality protocols to ensure the security of your information. In either case, we kindly request you to respond to this letter within [number] business days, indicating your preferred mode of refund. Should we not hear from you within this time frame, we will proceed with issuing a refund check payable to you at the address we have on file. Once again, we express our gratitude for choosing our firm to represent you, and we sincerely thank you for your trust and cooperation throughout this legal journey. Your complete satisfaction is of utmost importance to us, and we believe that this refund will further demonstrate our commitment to providing exceptional service. If you have any questions or require further assistance, please do not hesitate to contact our office at [phone number] or via email at [email address]. Our dedicated team is always ready to assist you. Thank you for your attention in this matter, and we wish you continued success in all your future endeavors. Warm regards, [Your Name] [Your Title/Occupation] [Law Firm/Organization Name] [Contact Information] Keywords: Vermont, legal services, retainer, refund, balance, unused, conclusion, prompt, options, check payment, bank transfer, mailing address, banking information, satisfaction, exceptional service, communication.

Subject: Refund of Balance of Retainer — Vermont Legal Services Dear [Client's Name], We hope this letter finds you in good health and high spirits. We are writing to inform you about the refund of the remaining balance of your retainer that you have with our Vermont legal services firm. Firstly, let us extend our gratitude for choosing our firm to represent you in your legal matters. We have always strived to provide the highest quality of service and the best possible outcome for each of our clients. It is with great pleasure that we inform you that your case has reached its successful conclusion, leading to the resolution of the matter in your favor. Congratulations! As per our previous communications, your retainer was initially deposited to cover legal fees and any potential expenses related to the case. Now that the case has come to a close, we have thoroughly reviewed our records and determined that a portion of your retainer remains unused. We are pleased to inform you that, based on our calculations, a total of $[Amount] is available for refund to you. This constitutes the unused portion of your original retainer. We understand that receiving this refund promptly is important, and we are committed to making the process as smooth as possible. To facilitate the refund, please take note of the following options: 1. Check Payment: We can issue a refund check payable to you, to the mailing address we have on file. If you wish to receive a refund via check, kindly confirm your current mailing address, and we will dispatch it within [number] business days. 2. Bank Transfer: Alternatively, if you would prefer to receive the refund via a direct bank transfer, kindly provide us with the necessary banking information such as the bank name, branch name, account number, and routing number. Please be assured that we will strictly adhere to all confidentiality protocols to ensure the security of your information. In either case, we kindly request you to respond to this letter within [number] business days, indicating your preferred mode of refund. Should we not hear from you within this time frame, we will proceed with issuing a refund check payable to you at the address we have on file. Once again, we express our gratitude for choosing our firm to represent you, and we sincerely thank you for your trust and cooperation throughout this legal journey. Your complete satisfaction is of utmost importance to us, and we believe that this refund will further demonstrate our commitment to providing exceptional service. If you have any questions or require further assistance, please do not hesitate to contact our office at [phone number] or via email at [email address]. Our dedicated team is always ready to assist you. Thank you for your attention in this matter, and we wish you continued success in all your future endeavors. Warm regards, [Your Name] [Your Title/Occupation] [Law Firm/Organization Name] [Contact Information] Keywords: Vermont, legal services, retainer, refund, balance, unused, conclusion, prompt, options, check payment, bank transfer, mailing address, banking information, satisfaction, exceptional service, communication.