Dear [Client's Name], We hope this letter finds you well. We regret to inform you that we must terminate our current attorney-client relationship, effective [Date]. We understand that retaining legal counsel is a crucial decision, and we appreciate the trust you placed in our firm to handle your legal affairs. However, after careful consideration, we have determined that it is in our mutual best interest to part ways. We believe this decision will allow you to seek alternative representation that aligns more closely with your ongoing legal needs. We want to assure you that terminating our representation does not reflect any dissatisfaction with your case or our ability to provide competent legal services. Our decision is purely driven by our commitment to acting in your best interest and ensuring you have the opportunity to explore other options. To facilitate a smooth transition, we will take the necessary steps to withdraw from your case, which may include assisting with the transfer of documents and providing any necessary information to your new legal counsel. Furthermore, we will safeguard your confidentiality throughout this process, as required by the attorney-client privilege. We highly recommend that you promptly seek new legal counsel to avoid any disruption in your legal matters. It is important to find an attorney with expertise in the specific area of law relevant to your case and who can dedicate sufficient time and resources to your situation. Should you require assistance in finding a suitable replacement, we would be more than happy to provide you with referrals to reputable attorneys within our network who specialize in cases similar to yours. Alternatively, you may consider reaching out to your local Vermont Bar Association for further recommendations. It is crucial to note that terminating our representation does not absolve you of any fees or expenses incurred during our time as your legal counsel. We kindly request that you settle any outstanding balances promptly to ensure a smooth conclusion to our professional relationship. If you have any questions or require further information, please do not hesitate to contact our office. We will be more than willing to provide clarification and support during this transition. We genuinely appreciate the opportunity to have served you and regret any inconvenience caused by this termination of representation. Furthermore, we wish you the best in resolving your legal matters and moving forward. Thank you for your understanding. Sincerely, [Your Name] [Law Firm Name] [Contact Information]
Vermont Sample Letter to Client - Termination of Representation
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We are closing our file and we hope that this matter has been concluded to your satisfaction. [You may wish to advise the client of any file retrieval charge and outline the applicable file retention and destruction period.] If we can be of assistance to you on any other matter in the future, please let us know.
[Date] [Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
A disengagement letter serves to make clear that a client has ceased to be a current client for conflict of interest analysis.
Here are a few of the most common ways to end a professional email: Best. Sincerely. Regards. Kind regards. Thank you. Warm wishes. With gratitude. Many thanks.
Thank you for allowing our firm to represent you in this matter. Our representation for this matter is now concluded and we are closing our file. We will give you your original file. Please make arrangements with our office to pick up your file within 60 days of the date of this letter.
Date the letter and specify when the case has concluded. The reason for the end of representation. Briefly note the reason why you will no longer be representing the client on the matter at hand?whether it's because the case has concluded or there's another reason (for example, if your practice is closing).
Date the letter and specify when the case has concluded. The reason for the end of representation. Briefly note the reason why you will no longer be representing the client on the matter at hand?whether it's because the case has concluded or there's another reason (for example, if your practice is closing).
The letter should: Tell the reader the date the business will close. Inform the reader of anything they need to do (such as pick up their dry cleaning, pay off their outstanding bill, or come in for the going out of business sale) Tell the reader where to direct their questions.
