Washington Designation of the Record (ODOR) is a document issued by the Washington State Archives that identifies and formally recognizes records of enduring value. This document is used to identify records that are not required to be managed through the State Archives Records Management Program. ODOR is an important part of the State Records Management Program, as it provides guidance on the retention and disposal of records that have been determined to have continuing value. There are two types of Washington Designation of the Record: “Unlimited Retention” and “Limited Retention.” The Unlimited Retention designation applies to records that are considered to be of permanent value and are required to be managed and maintained in perpetuity. Examples of records with Unlimited Retention ODOR designations include birth and death certificates, license applications, and tax records. The Limited Retention designation applies to records that have a limited period of value and are not required to be managed in perpetuity. Examples of records with Limited Retention ODOR designations include personnel records, financial records, and correspondence. Records with Limited Retention designations must be managed for the duration of their value and then disposed of when they are no longer deemed relevant.
Washington Designation of the Record
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