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TO CONDUCT PRETRIAL HEARING BY VIDEOCONFERENCE. The State Bar is seeking proposals for the purchase, installation and maintenance of four (4).High Definition (HD) Video Conference Systems. Please complete this form in its entirety. If there is vital information missing or inaccurate information provided, the VTC session will not be scheduled. In the age of remote work, organizations may wonder: Is it legal to record virtual meetings? Yes, but it's complicated. Complete and return the Appeals Commission's Privacy Agreement for Hearings –. One option is to proceed with the mediation process through the use of video conferences. Wondering how video conferencing for lawyers works or looking for tips on how to video conference like a pro?